Position Summary

 

The Administrative Assistant supports the Division Manager with administrative items as detailed in duties and responsibilities below.

Major Duties and Responsibilities 

• Manage all marketing needs. Place orders for and review all marketing materials needed. Coordination with Marketing team for internal campaigns, including online promotions and filming.


• Assist in answering phone calls, screen, and route calls to appropriate staff.


• Point of contact for Healthmark questions


• Place and follow up on facilities tickets needed for all locations


• Placement and follow up of help desk tickets for staff as needed, with communication to Division Manager.


• Managing and updating internal forms and documents


• Assist with scheduling meetings for Division Manager, point of contact for vendors


• Communicate with vendors as needed for Shredding, biohazard, water delivery, etc.


• Handle all monthly employee relations/employee appreciation items


• Manage internal staff directory and physician License directory


• Updating monthly Bank Box reports for all locations


• Placement and management of job postings, forwarding applications to Manager as they come in.


• Additional duties and tasks assigned by the Division Manager.