HiringCafe
Posted 2w ago

Administrative Assistant, Utility Construction (33572)

@ CEC
View All Jobs
Parsons or Tellico Plains
OnsiteFull Time
Responsibilities:coordinating projects, documenting locates, answering phones
Requirements Summary:High school diploma with 3 years related industry and administrative experience; proficient with Microsoft Office and Excel; construction/utility experience preferred; valid driver's license; strong organization, communication, confidentiality, and problem-solving skills; must pass drug and background checks.
Technical Tools Mentioned:Microsoft Office, Microsoft Excel
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Job Description

Position Summary



This Position provides administrative and clerical support in the Infrastructure Division (data, fiber optic cabling and utility construction/installation). The Administrative Assistant deals directly with a diverse group of important external contacts, visitors, and internal contacts at all levels of the organization. Independent judgement and professionalism is required to plan, prioritize and organize a diversified workload.



Key Responsibilities





  • Call appropriate state locating organization according to state laws for utility locating in appropriate area.




  • Able to read prints and follow permitting requirements.




  • Keep organized log of locates for multiple jobs and uses mapping tool; responsible for coordinating and for tracking multiple projects. 




  • Utilize the provided mapping tool and other location information




  • Indicate telecommunications locations through the utilization of paint, flags.




  • Communicates other relevant information to excavation personnel or appropriate authorities about other underground utilities in work area.




  • Documents all locates performed and maintains accurate records.




  • Uses computer utility maps with specialized equipment to find underground cables, pipes and other underground utilities to prevent damages and ensure safety within the excavation, landscaping and construction community.




  • Perform administrative and clerical accounting tasks.




  • Maintain data for making transfers of personnel.




  • Filing project documents, creating and maintaining project schedules.




  • Arranging travel and scheduling meetings, meeting minutes.




  • Process RFI (Request for Information) from contractor and submits to PM.




  • Submits timecards, expenses, and other administrative tasks.




  • Answer phone and returns phone calls.




  • Employee customer service. 




  • Collaborate with management concerning current manpower regarding who is available and what resources are available.




  • Performs other related duties as assigned to ensure efficient and effective processes, completion of projects and smooth operation of department.