About the Department

This position reports to the Assistant Director of Corporate Partnerships and performs administrative and office support for the Workforce department; including but not limited to, maintaining paper and electronic documentation, providing information to visitors, students, faculty and staff; assisting students with registration and payment options, quarterly report preparation and submission, generate Standard of Service Contracts, assists with Grants, handles highly confidential documentation and keeps it secure at all times. Works under minimal supervision. This is a non-exempt position.

Position Duties

• Field telephone calls in a professional manner and serves as department receptionist
• Handle mail pick up and distribution on a daily basis
• Classroom Set Up/Clean Up
• Quarterly Report Preparation – accurately inputting data into XenDirect
• Assists with the Quarterly Report Submission; correcting any errors
• Keeps up to date on all grant reporting and close out activities.
• Respond to General Workforce Email Inquiries
• Maintain stock of printed materials, i.e. Forklift, Medication Aide Update Booklets and other common course printed materials as needed.
• File, Scan and Index documents and records
• Organize and maintain office supplies, files, promotional products, etc.
• Works with Executive Associate in learning the basics of Travel documents, Purchase Orders, Request to Pay Vendor and other essential paperwork to act as backup when needed.
• Prepares customized certificates of completion for all continuing education courses and business industry courses as needed.
• Other duties as assigned.

Minimum Qualifications

Minimum Qualifications: 

• 1-3 years of experience working in an office environment
• Excellent communication skills – verbal and written
• Skilled in using the Microsoft Office Suite (Word, Excel, etc.) Banner experience is a plus
• Strong customer service and detail-oriented skills
• Must be highly organized and motivated and able to maintain deadlines
• High School Diploma or GED is required

Preferred Qualifications: 

• Post-secondary education in business or related field
• Work experience in a higher education institution

Other Qualifications

Physical Requirements:

This position requires the ability to: remain in a stationary position for most of the time; occasionally move about inside an office to access documents, office equipment, etc.; constantly operate a computer or other office equipment, such as a printer or copy machine.

Benefits

Supplemental Questions

01

Do you have at least a High School diploma or GED?

• Yes
• No

02

How many years of office/administrative experience do you have?

03

What programs/software do you have experience using?

• Blackboard
• Starfish
• Microsoft Office
• Banner
• Argos

Required Question

Agency Information

Employer

Lamar Institute of Technology (TX)

Address

P.O. Box 10043








Beaumont, Texas, 77710

Website

https://www.lit.edu