Position Information
- Position: Administrative Asst.
- Assignment: Administrative Asst.
- Location: Mt. Vernon Intermediate School
- Group: Classified
- Grade From: 5th Grade
- Grade To: 6th Grade
- Employment Type: Full Time
- Application Deadline: Until Filled
- Category: Classified
- Department: Secretary
- Listing Type: GENERAL
Job Description
POSITION: School Administrative Assistant
REPORTS TO: Principal
CLASSIFICATION: Classified
EMPLOYMENT TYPE & TERM: 8 hours/day- 40 hours/week - 220 days per year (MVHS)
- 210 days per year (MVMS)
- 205 days per year (MVIS)
- 200 days per year (Elementary)
JOB DESCRIPTION: The school administrative assistant is an administrative professional who
ensures the smooth and efficient operation of the school. The administrative assistant will be
responsible for helping school administrators manage day-to-day school operations effectively,
efficiently, and appropriately.
JOB QUALIFICATIONS: High school diploma or equivalent. Must have six months to one year of
related experience and/or knowledge of word processing skills.
JOB REQUIREMENTS:
● Monitor those entering the school, assign visitor badges, and maintain a record of visitor and student
check-ins/check-outs.
● Screen and channel calls, communications, and messages to staff.
● Maintain the students’ dismissal procedures and notify necessary parties of any changes. This would
include students, bus drivers, teachers, or parents.
● Monitor the phone and bus radio.
● Input and update student/staff records on the corporation computer system.
● Maintain student permanent records.
● Maintain personnel records.
● Maintain and update school calendars.
● Maintain and update school news slideshow.
● Maintain and update the school website as needed.
● Assist administration with scheduling of meetings and/or events.
● Assist with the overflow in the health clinic or other office areas when staff is unavailable.
● Ensure the smooth operation of the office equipment. Request service when needed.
● Assist with monitoring the daily teachers’ absence report and instructional assignments. Check-in
and direct the substitutes upon their arrival.
-- 1 of 2 --
● Maintain spreadsheet for substitute placement for absent teachers.
● Type forms, notices, and publications as needed.
● Prepare or assist with school activities and programs such as Awards Day
● Assist with field trip paperwork
● Receive and distribute inter-school mail. Process all mail from the outside.
● Generate lists from the student management software as needed for principals, teachers, and the
cafeteria.
● Have or be willing to be trained in CPR/AED Certification.
● Maintain daily parent communications and documents.
● Assist with all functions of the front office.
● All other duties as assigned.
Professional and Character Duties
● Communicate effectively and pleasantly
● Keeps all matters and records confidential
● Promotes school morale
● Provides an atmosphere of caring, respect, and positive attitude
● Promotes confidence and self-esteem
● Works as a team player
● Supports school and corporation policy
● Dresses Professionally
● Follow the chain of command
● Completes work on time
● Avoids unnecessary absence from work
● Arrives to work on time
● Maintains an organized and efficient office
-- 2 of 2 -- (source document)
REPORTS TO: Principal
CLASSIFICATION: Classified
EMPLOYMENT TYPE & TERM: 8 hours/day- 40 hours/week - 220 days per year (MVHS)
- 210 days per year (MVMS)
- 205 days per year (MVIS)
- 200 days per year (Elementary)
JOB DESCRIPTION: The school administrative assistant is an administrative professional who
ensures the smooth and efficient operation of the school. The administrative assistant will be
responsible for helping school administrators manage day-to-day school operations effectively,
efficiently, and appropriately.
JOB QUALIFICATIONS: High school diploma or equivalent. Must have six months to one year of
related experience and/or knowledge of word processing skills.
JOB REQUIREMENTS:
● Monitor those entering the school, assign visitor badges, and maintain a record of visitor and student
check-ins/check-outs.
● Screen and channel calls, communications, and messages to staff.
● Maintain the students’ dismissal procedures and notify necessary parties of any changes. This would
include students, bus drivers, teachers, or parents.
● Monitor the phone and bus radio.
● Input and update student/staff records on the corporation computer system.
● Maintain student permanent records.
● Maintain personnel records.
● Maintain and update school calendars.
● Maintain and update school news slideshow.
● Maintain and update the school website as needed.
● Assist administration with scheduling of meetings and/or events.
● Assist with the overflow in the health clinic or other office areas when staff is unavailable.
● Ensure the smooth operation of the office equipment. Request service when needed.
● Assist with monitoring the daily teachers’ absence report and instructional assignments. Check-in
and direct the substitutes upon their arrival.
-- 1 of 2 --
● Maintain spreadsheet for substitute placement for absent teachers.
● Type forms, notices, and publications as needed.
● Prepare or assist with school activities and programs such as Awards Day
● Assist with field trip paperwork
● Receive and distribute inter-school mail. Process all mail from the outside.
● Generate lists from the student management software as needed for principals, teachers, and the
cafeteria.
● Have or be willing to be trained in CPR/AED Certification.
● Maintain daily parent communications and documents.
● Assist with all functions of the front office.
● All other duties as assigned.
Professional and Character Duties
● Communicate effectively and pleasantly
● Keeps all matters and records confidential
● Promotes school morale
● Provides an atmosphere of caring, respect, and positive attitude
● Promotes confidence and self-esteem
● Works as a team player
● Supports school and corporation policy
● Dresses Professionally
● Follow the chain of command
● Completes work on time
● Avoids unnecessary absence from work
● Arrives to work on time
● Maintains an organized and efficient office
-- 2 of 2 -- (source document)
Conditions of Employment
- I am eligible to work in the United States of America.
- I authorize and am willing to pay for a National Background Check at an estimated cost of $25.00.
General Questions
- Have you ever applied with MVCSC before? (If yes, please include date)
- Please list any prior experience you have had working with children.
- Are you presently being investigated or under a procedure to consider your discharge for misconduct by your present employer?
- Have you ever been formally reprimanded, disciplined, discharged, or asked to resign from a prior position?
- Have you ever resigned from a prior position without being asked, but under circumstances involving your employer's investigation of sexual conduct with another person, mishandling of funds, or criminal conduct?
- Have you ever been charged with or investigated for physical sexual abuse of another person?
- Have you ever been charged with, pleaded guilty or "no contest" to, or been convicted of, any crime involving sexual abuse of any person or any other crime of moral turpitude.
- Have you ever been convicted of a misdemeanor and/or felony or ever entered a plea of guilty or a plea of "no contest", or has any court ever deferred further proceedings without entering a finding of guilty or placed you on probation for a crime.
- Please explain in detail any "YES" answers to questions 3 through 8.
Number of work days
205 Days, 8 hours per day + 1/2 hour duty free lunchBenefits
Benefit options for this position are covered in the Classified Handbook which can be found on the MVCSC website. Optional Supplemental Insurance: Short Term Disability, Hospital, Critical Illness, Cancer, Life are also available.Attachments
Cover LetterResume
Certification
Transcripts