Position Title: Administrative Coordinator  

Status: Non-exempt, Part time (17.5 hours weekly) 

Location: In-person at Vital Communities office in White River Junction, VT 

Hiring Range: $24-$28/hour 

Posting Date: 6/3/2026 

Start Date: As soon as possible 

To Apply: Submit an application at https://vitalcommunitiesinc.applytojob.com/apply. See the end of this posting for information on what constitutes a complete application. 

Application Deadline: Applications will be accepted until the position is filled. Vital Communities will begin reviewing applications on 6/17/2026. 

About Vital Communities 

Vital Communities has a dedicated and passionate team who are deeply involved in the Upper Valley in their work with the organization and as community members. This informs our highly collaborative approach to work – we understand that we exist in tandem with the world around us and not in a vacuum. The organization has a long history in the community, with projects that have decades of work behind them, so we are often trying to figure out how to say yes to new projects the community wants to see. However, we also realize that sometimes we need to say not now or that another organization may be a better fit – we share the wealth!  We are a flexible workplace – with our approaches to the work, the projects we take on as an organization, and how we make use of our time together when we are in person. This flexibility is balanced by an expectation of accountability to our colleagues, our partners, and the communities we serve. We empower team members to work with a high level of autonomy and to take initiative. Our work is challenging and ever-changing, so we make room to laugh, but there is no need for you to be goofy to join our team. To learn more about our values, please visit our Strategic Compass and JEDI Principles.  

The Job at a Glance 

The Administrative Coordinator supports the Executive Director in an array of administrative duties. This role will support Vital Communities’ day-to-day operations and office management. This position is in person and office time in White River Junction is required, even though all other Vital Communities roles are hybrid.  

Job Responsibilities 

• Ensure that the Vital Communities office is accessible, welcoming and presentable for all guests and staff; ensure staff have the space and supplies they need in their work; greet visitors and respond to general inquiries via telephone, email, or in person 

• Ensure that office equipment (printer/copier, shredder, phones) is in working order at all times, and maintain shared spaces (including trash and recycling removal, kitchen appliances, office and kitchen supplies) 

• Leveraging outsourced IT provider where possible, provide day-to-day IT support to staff and track Vital Communities’ inventory of technology hardware 

• Assist with onboarding and offboarding staff, with a focus on IT and office needs 

• Open Vital Communities’ mail, distribute it to the appropriate departments for 

           follow up, and deposit and log incoming payments 

• Serve as initial point of contact with landlord, custodial staff, and office vendors 

• Field community inquires via phone, email, and in person directing to the appropriate staff member or providing information directly 

• Occasionally provide IT and note taking support during meetings 

• Support diversity, equity, and cultural competency efforts by participating in staff training and professional development 

• Maintain accurate data and support data entry as needed 

• Perform other related duties as needed 

Knowledge, Skills, and Abilities 

• Exceptional attention to detail, strong writing skills, well-organized, focused, and goal-oriented, with a high level of initiative, and problem-solving skills. 

• Technological proficiency, with an ability to learn new software quickly and easily. Prior experience with databases preferred but not required. Software we use includes: Exceed Beyond (in the process of migrating to Donor Perfect), Microsoft Office, SharePoint, Gmail, and other technologies. 

• Experience organizing complex information in spreadsheets and databases, keeping systems organized, tackling problems for which step-by step directions may not exist, and developing or documenting processes, including job aids. 

• Discerning decision-making and research skills, as well as a high value placed on confidentiality. Collaborative and able to work both on a team and independently. 

• Comfortable being the face of the organization and welcoming all who come through the doors or reach out. 

• Commitment to the value of diversity with respect to gender, race, age, socio-economic level, sexual orientation, (dis)ability, and religion. 

Please apply for this job if you are interested, even if your experience does not meet 100% of the job description. We understand that experiences, skills, and qualifications come in many different forms. The application and interview processes are designed to give you and us opportunities to explore how your unique set of skills, experience, and perspective fit with this position. 

A resume is required. We invite you to share additional materials if you choose. This is not required. You’re welcome to send in anything else that would represent your ability to do this job, such as a cover letter, a video, an audio file, or an example of your work. Whether or not you send additional materials, or if you send more than one, is not indicative of a strong application. We offer this opportunity to support different ways of expression and communication. Please limit a video or audio file to less than 2 minutes and 30 seconds in length. 

Vital Communities is an Equal Opportunity Employer and does not discriminate on the basis of age, gender identity, race, religion, national origin, veteran status, sexual orientation, or disability with respect to employment, volunteer participation, participation in our programs or events, or the provision of services.