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Posted 20h ago

Administrative Support Specialist

@ Department of Energy
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Elberton, Georgia, United States
$65k-$103k/yrOnsiteFull Time
Responsibilities:managing administration, advising stakeholders, preparing materials
Requirements Summary:One year specialized administrative experience; skills in HR, financial/budget administration, records and property management, drafting media materials, report preparation, and stakeholder advising. U.S. citizenship required and suitability for federal employment.
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Job Description
Security Clearance

Other

Duties

As an Administrative Support Specialist, some of your duties will include, but are not limited to: Participate with the AO in developing and carrying out a comprehensive personnel management program in matters of staffing and related personnel program. Advise internal and external stakeholders on all procedural and administrative functions, providing guidance on appropriate response to actions and preparing responses. Assist with researching, developing, and recommending personnel procedures to implement policies for the court; communicate human resource policy information. Manage a variety of administrative operations including but not limited to financial/budget administration; billing; travel and credit card purchases; training; audit and inspections; recruitment; evidence and inventory controls; property inventory; record management; and human resources management and administrative functions. Draft and prepare targeted media announcements, scripts, articles and brochures for public distribution. Prepare news releases, fact sheets, talking points and other material on energy and environment issues and ensure accuracy and conformance with DOE information policy. Develop reports, memorandums, and procedures that articulate information to help in completing tasks; responding to external audits; and detailing the need and allocation for resources. Conducts integrated plans, and schedules; analyses and modifies completed plans as required.

Requirements

Must be a U.S. Citizen or National. This employer participates in the e-Verify program. Males born after 12/31/1959 must be registered for Selective Service. Suitable for Federal employment, as determined by a background investigation. May be required to successfully complete a probationary/trial period. Employees serving on a probationary or trial period may be terminated at any time during the probationary or trial period for performance, conduct, or business-related reasons in the interest of Federal service. In accordance with Executive Order 14170, applicants are encouraged to respond to the four short, free-response, essay questions in the questionnaire. Answers to these questions are not scored or rated. Your answers will be reviewed by the hiring manager and agency leadership if you are referred for selection consideration. Limit your resume to no more than two (2) pages. If more than two pages are submitted, only the first two pages will be reviewed to determine your eligibility and qualifications

Qualifications

Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at: https://www.opm.gov/policy. Specialized Experience: Applicants must possess one year (52 weeks) of specialized experience equivalent in difficulty and responsibility to the next lower grade level in the Federal service. Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. The experience need not have been in the federal government. To qualify for the GS-9: Applicants must have one year (52 weeks) of specialized experience equivalent to the GS-7 grade level or pay band in the Federal service. This experience includes meeting 2 of the 3 listed below: Applying analytical and evaluative methods to administrative and management matters to improve efficiency. Adapting policies and procedures to situations. Expertise in the proper use of grammar, spelling, punctuation, correspondence preparation and formats to reflect a variety of information. OR SUBSTITUTE EDUCATION: Successfully completed a Master's or equivalent graduate degree; or 2 full years of progressively higher-level graduate education leading to such a degree; or LL.B. or J.D., if related. (You must provide a copy of your transcripts (official or unofficial) to support your claim). OR COMBINATION OF EDUCATION AND EXPERIENCE: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages. To qualify for the GS-11: Applicants must have one year (52 weeks) of specialized experience equivalent to the GS-9 grade level or pay band in the Federal service. This experience includes meeting 2 of the 4 listed below: Assisting with answering human resources related questions and resolving basic issues. Communicating human resource policy information. Preparing status reports, charts, presentations, and briefings, as required, to inform management of the actual status of program/projects/activities and progress toward accomplishment of objectives. Drafting and preparing targeted media announcements, scripts, articles and brochures for public distribution. OR SUBSTITUTE EDUCATION: Successfully completed a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. (You must provide a copy of your transcripts (official or unofficial) to support your claim). OR COMBINATION OF EDUCATION AND EXPERIENCE: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages. "Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. PHYSICAL DEMANDS: Work is primarily sedentary, although some slight physical effort may be required. Manual dexterity is required in operation of standard office machinery. WORK ENVIRONMENT: The work is performed in a typical office setting.

Education

If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website. DO NOT email or mail in any of your application documents. Documents will not be accepted outside of the online application system. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Other Information

This job opportunity announcement may be used to fill additional similar vacancies across DOE. For general information on government-wide Telework polices visit: www.telework.gov. Applicants may request Reasonable Accommodation (RA) when applying or competing for a job due to a medical condition or to exercise religious beliefs. If you need reasonable accommodation in the application or selection process, please contact the Agency Contact listed on this vacancy announcement. If selection is made at a lower grade, promotion up to the full performance level may be made without further competition. However, promotion(s) will depend on the performance of the incumbent and are not guaranteed. Promotion Potential: The full performance level.of this position is the GS-11. The selectee for this position may be eligible to receive a recruitment or relocation incentive. You will need to sign an employment agreement to be eligible for this incentive. Permanent Change of Station (PCS) costs are not authorized. This position may be eligible for creditable service towards annual leave. Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. DOE may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Salary negotiation may be available for those candidates who are new to Federal service. Salary: The salary range indicated in this announcement will be adjusted to include locality payment for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages.