About the Department

The mission of Pinecrest Supports and Services Center is to support people with intellectual and developmental disabilities to reach treatment goals and to return to more integrated community living settings. Pinecrest Supports and Services Center specializes in the treatment of people with comorbid intellectual and developmental disabilities and complex medical, behavioral, and psychiatric support needs.

Pinecrest Supports & Services Center (PSSC) is seeking a dedicated Administrative Assistant 5 to join our dynamic team. We are seeking out an individual that can be responsible in assistance in the Pinecrest Administration Department.

An ideal candidate should possess the following competencies:

Core Competencies:

Accepting Direction: The ability to be open and willing to follow guidance or instructions.
- Successful Behaviors: Follows directions reliably, adjusts to feedback, and completes tasks on time.

Communicating Effectively: The ability to convey information, ideas and emotions using structured communication methods that promote understanding and engagement. - Successful Behaviors: Communicates clearly, listens actively and explains complex ideas well.

Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and
outcomes.
- Successful Behaviors: Owns results, meets standards, and responds to feedback professionally.

Preferred Competencies:

Acting Decisively: The ability to make timely, confident decisions using sound reason.
- Successful Behaviors: Decides quickly, owns results and explains reasoning.

Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible
communication, and consideration for others.
- Successful Behaviors: Follows policies, meets expectations, and communicates clearly and respectfully across situations.

Managing Time: The ability to prioritize tasks, meet deadlines and allocate time to ensure timely completion of work goals.
- Successful Behaviors: Plans and completes work on time using tools and strategies to stay focused and on track.

Position Duties

Four years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Minimum Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Other Qualifications

Job Duties:

Incumbent independently prepares responses for the Administrator to inquiries from parents of the individuals served, staff from OCDD Central Office, LDH State Facilities director, State Legislators and other officials.
Maintains public relations with on-campus and off-campus community as well as contact with staff, private and public officials, other professional organizations and the general public.
Exercises initiative in securing information as needed from other offices (internal and external) for meetings, reports and presentations.
Coordinates travel arrangements for the Administrator and prepares appropriate travel reimbursement vouchers.
Monitors timekeeping records for department heads under the supervision of the Administrator, ensuring that payroll-related documents are completed timely and accurately.
Ensures that PES’s and PES checklists are prepared and submitted in a timely manner.
Completes annual training and safety meetings as required by the agency.
Prepares Human Resource-related documents for employees under the supervision of the Administrator.
Files Office of Risk Management (ORM) claims regarding state property, such as buildings, vehicle accidents and vehicle glass repair claims.
Assists the Regional Attorney with the preparation of court documents, such as preparing documentation from Psychologist and filing paperwork at courthouse, to ensure safety and protection of health and stability of the individuals in LDH custody.

Position-Specific Details:

Location: Pinecrest Supports and Services Center - Administration

Appointment Type: This position may be filled by Probation, Promotion, Demotion, Lateral Transfer, or Detail to Special Duty.

Schedule: Shift: 8:00 AM - 4:30 PM Pass Days: Saturday and Sunday

Compensation: $18.04 hourly - $35.40 hourly

How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Application maybe rejected if incomplete

Contact Information:
For further information about this vacancy, contact:
Jimmie Bernard
Pinecrest Supports & Services Center
P.O. Box 5191 Pineville, LA 71360
[email protected]

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Benefits

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others

Supplemental Questions

PSSC - Are you currently employed with Pinecrest Supports and Services Center?

PSSC - Have you ever been on probation or sentenced to jail/prison as a result of a felony conviction or guilty plea to a felony charge?

PSSC - If "YES", give the law enforcement authority (city, police, sheriff, FBI, etc.) the offense, place, and disposition of case. If this question does not apply to you, enter N/A.

PSSC - Have you listed ALL prior employment (entire work history starting after High School or College) with complete name of all employers (no abbreviations), your job title, address (city &state), phone number of each employer? Failure to fully complete the education and work history sections of the application can result in an applicant being hired the lower level of the position in which any are applying.

PSSC - Explain any gaps in employment of 3 months or longer (Example: January /1999 – May /1999 = caring for a sick parent, etc...). If this question does not apply to you, enter N/A.

AD: Acting Decisively - How well do you make timely, confident decisions using sound reasoning?

I avoid making decisions, rely on others, and struggle to stay confident under pressure.
I make decisions with help, second-guess myself, and tend to stick with familiar methods.
I make timely decisions, take responsibility for the outcome, and explain my reasoning clearly.
I make bold decisions, adapt quickly, and help lead others through uncertainty.

AD: Acting Decisively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?

I communicate unclearly, use poor tone, and ignore the audience.
I share main ideas clearly and adapt to the audience when reminded.
I communicate clearly, listen actively, and explain complex ideas well.
I craft messages that connect, inspire, and drive action across audiences.

CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

I avoid responsibility, deliver poor work, and resist feedback.
I take ownership when prompted and meet basic expectations.
I own results, meet standards, and respond to feedback professionally.
I drive high performance, prevent issues, and model accountability.

DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

DPf: Displaying Professionalism - How well do you meet expectations for workplace behavior, communication, and responsibility, especially when under pressure?

I miss deadlines, act unprofessionally, or avoid responsibility for my actions or workplace expectations.
I meet basic standards for work quality, behavior, and communication when given occasional reminders or support.
I meet expectations, follow policies, and communicate respectfully and clearly—even in difficult situations.
I model professionalism and ethics, adapt under pressure, and build trust through consistent and responsible behavior.

DPf: Displaying Professionalism - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

MT: Managing Time - How well do you manage your time, meet deadlines, and prioritize your work?

I miss deadlines, struggle to prioritize, and don’t use tools to manage my time.
I complete some tasks but need reminders or get distracted by low-priority activities.
I plan and complete work on time using tools and strategies to stay focused and on track.
I balance competing demands, adapt to shifting priorities, and model strong time habits under pressure.

MT: Managing Time - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when
given feedback?

I resist direction, ignore feedback, and need reminders to complete tasks.
I follow direction with reminders and often need clarification or support.
I follow direction reliably, adjust to feedback, and complete tasks on time.
I adapt quickly, follow through, and help others adjust as needed.

ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

Required Question

Agency Information

Employer: State of Louisiana
Address: 1201 N 3rd St

Baton Rouge, Louisiana, 70802
Phone: (866) 783-5462
Website: http://agency.governmentjobs.com/louisiana/default.cfm

ADMINISTTATIVE ASSISTANT 5