Position Information

Job Summary

The Archival Assistant is responsible for supporting the organization, preservation, and accessibility of historical records, government documents, and archival collections. This position assists in cataloging materials, responding to research inquiries, and ensuring proper conservation techniques are followed.

Primary Responsibilities

Assist in sorting, cataloging, and indexing archival materials, including historical documents, photographs, and government records.
Maintain and update digital and physical archival databases to ensure efficient record retrieval.
Ensure proper labeling, storage, and environmental controls to preserve archival materials.
Respond to public and government agency research requests, providing access to relevant historical records.
Conduct basic research to verify document authenticity and historical significance.
Follow established preservation and conservation guidelines for handling fragile or deteriorating materials.
Identify and report damaged or at-risk records and recommend appropriate conservation measures.
Assist in digitization projects to improve access to historical materials.
Input metadata and descriptive information for cataloged records.
Maintain accurate records of archival holdings, loans, and preservation actions.
Assist in inventory management and periodic assessments of archival collections.
Assist in exhibit preparation, educational programs, and special events related to historical archives.
Provide customer service and guidance to visitors and researchers using archival resources.

Knowledge and Skills

Strong attention to detail in cataloging and maintaining archival records.
Ability to analyze historical documents and records for classification and indexing.
Excellent time management skills to prioritize multiple tasks effectively.
Strong written and verbal communication skills to assist researchers and prepare archival descriptions.
Ability to summarize historical documents and respond to inquiries professionally.
Experience with basic historical research and document analysis is preferred.
Ability to handle delicate and historical documents with care and precision.
Ability to maintain confidentiality and professionalism when handling sensitive records.

Minimum Qualifications

Licensure/Certifications

N/A
OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.