About the Department

The Cary Arts Center is seeking an organized and enthusiastic Program Assistant II to support arts programming in our community. The Program Assistant II will serve as the lead buyer and organizer for classrooms, art supplies, special tools, and equipment. This role will work closely with art instructors to learn about program needs and will assist with management of the visual art supply budget.

Work is performed under the regular supervision of the Visual Arts Education Specialist.

This is a part-time, non-benefited, year-round position, up to 20 hours a week, with a maximum of 999 hours per year.

Position Duties

Acts as the lead buyer for the Arts Education Program by taking ownership of ordering, receiving, and maintaining inventory and stock levels for supplies
Coordinates with art instructors to order and distribute materials in a timely fashion
Tracks supply needs according to class and camp schedules
Organizes and maintains a cleanly appearance of classrooms and supplies to create an environment ready for the public to enjoy
Maintains a system for tracking purchases, managing the art supply budget, and entering receipts
Creates posters and 3D materials for Arts Education initiatives
Communicates by phone and email with supervisor, Cary Arts Center staff, and instructors to ensure that all program needs are met
Purchases supplies from retail outlets both in-person and online as needed and as per the amount allotted
Performs other job-related tasks as required to support a successful arts education program.

Minimum Qualifications

Requires knowledge of visual arts supplies; excellent communication skills, both verbal and written; general knowledge of computers and related software; general knowledge of standard office practices and procedures; strong organizational skills; learner mindset; ability to adhere to program standards, policies, and regulations; ability to follow directions and to work with instructors and staff; ability to manage multiple tasks simultaneously; ability to understand and meet deadlines; ability to perform considerable walking, climbing, and lifting moderately heavy items (35lbs); ability to move around the classrooms, storage areas, and off-site locations to lift, put away, tidy up, and organize supplies; ability to stand for long periods of time; ability to talk and hear to communicate with other employees; ability to read and write handwritten and typewritten materials.

Other Qualifications

Education and Experience
Requires a combination of education and experience equivalent to a high school diploma/GED.

Preference will be given to candidates who possess one or more of the following:

Some experience with art supplies and materials
Some experience with digital creation of printed materials (posters, fliers, etc)
Some experience with Microsoft Office 365 (Outlook, Teams, Word, Excel)

Physical Requirements
Work in this class requires an employee to be able to hear and talk in order to communicate with public. An employee must be able to walk unassisted and move about freely. Requires the ability to lift moderately heavy items (up to 25 lbs.) such as chairs, 6-foot tables, rolling bleachers, and event supplies. Visual acuity is needed in order to read typewritten and handwritten materials and to view a computer terminal. Part of the work is clerical in nature and may require sitting and use of a computer for extended periods of time.

Conditions of Employment
Requires a valid driver’s license with an acceptable driving record.

Requires drug testing and background check (which may include criminal history check, SBI finger-printing, motor vehicle records check, education verification and credit history review) and satisfactory reference checks prior to employment.

Benefits

: Temporary, Seasonal, and Intern Employees

Cary employs temporary and seasonal employees and interns who generally are scheduled to work on a short-term basis. Employees hired as a temporary or seasonal employee, or as an intern, are not eligible for the Town of Cary's full-time employee benefits package.

Supplemental Questions

Do you currently possess a valid driver's license with an acceptable driving record?

This is a year-round, part-time position (less than 20 hours per week). Please list any days/times you are regularly UNAVAILABLE.

Do you have a combination of education and experience equivalent to a high school diploma/GED?

Please briefly describe any experience you have digitally creating printed materials (fliers, posters, etc). If you do not have this experience, type N/A.

Are you comfortable using a computer and relevant software to type brief communications and enter information?

Please describe your experience and knowledge of art supplies. If you do not have this experience, type "N/A".

Are there any specialized skills or experience that you bring with you that you feel will help to enhance your performance in this position?

Why are you interested in this position?

Required Question

Agency Information

Employer: Town of Cary
Address: 316 N. Academy Street, Human Resources

Cary, North Carolina, 27513
Phone: 919-469-4070
Website: http://www.carync.gov

ART SUPPLY COORDINATOR- TEMP