Associated Students Inc., Executive Student Assistant
Job Summary
The ASI Executive Student Assistant, under the supervision of the ASI President, will assist elected ASI Executive officers in carrying out the responsibilities of their respective offices . The ASI Presidents will coordinate specific job priorities and responsibilities.
Benefits
- Starting wage above CA minimum wage.
- Flexible Schedule.
- Bi-weekly Pay Period.
- Earn Sick time.
- Earn OT for some events.
- Exempt from Social Security and Medicare Taxes (while classes are in session).
- Learn valuable skills for future career.
Duties:
- Operate as the recording secretary at all ASI Board & committee meetings.
- Ensure all ASI Board of Director meeting agendas are delivered to the committee members prior to the meetings .
- Ensure that the minutes taken at Board & committee meetings are delivered to the chair at least 3 days prior to subsequent meetings.
- Report directly to the ASI President.
- Complete office-related paperwork as directed.
- Assist the executives with projects and initiatives.
- Act as a signatory on the approved Board of Director meeting minutes.
- Assist ASI Vice President and ASI Student Government Coordinator with coordination and communication of University Wide Committees.
- Assist the ASI Executives with communication needs (e.g. drafting mass emails, distributing meeting documents).
- Setting up for Board of Directors and committee meetings- plaques, projector, recording signage, etc.
- Assist in researching data and drafting reports.
- Manage the calendar of the ASI President.
- Attend Board of Directors trainings and retreats held in summer and winter, as well as student staff trainings and workshops.
- Other duties as assigned by ASI President.
Skills & Qualifications:
- Possess fundamental clerical skills.
- Proficient in basic math, spelling and English grammar.
- Knowledgeable with programs such as MS Word, Excel & Outlook.
- Self-motivated with a willingness to learn.
- Possess good organizational and problem solving skills.
- Has a positive attitude with good customer service skills.
- Excellent written and oral communication skills.
- Willingness to work with a versatile, flexible, and ever changing environment with enthusiasm.
- Ability to handle multiple tasks at once to meet deadlines.
- Ability to handle confidential information.
Required
- Currently enrolled, matriculating CSU Stanislaus student with a minimum 2.0 grade point average.
- Must be available Tuesday’s from 4:00pm-6:30pm.
- The ASI Executive Student Assistant will work a 10-15 flexible hours per week.
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:
Physical requirements and working conditions include, but are not limited to, sitting for extended periods; frequently standing and walking; normal manual dexterity and eye-hand coordination; lifting and moving objects weighing up to 20 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, copiers.
Work is performed in an office environment and throughout the campus areas during student programs, continuous contact with other staff, students, faculty, and the public.
This position includes evening and/or weekend hours as a regular part of the work schedule based on operational needs. Specific days and hours may vary.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
ASI IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER:
ASI will not discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, sex, gender, gender identity, gender stereotyping, sexual orientation, genetic information, disability, age, marital status, veterans’ status, status with regard to public assistance, or on the basis of any other legally protected category.
ASI only hires individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
Classification I- $17.00 Per Hour