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Posted 22h ago

Assistant II, Administrative BID

@ City of Pittsburgh
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Pittsburgh, Pennsylvania, United States
$46k/yrOnsiteFull Time
Responsibilities:processing information, scheduling appointments, drafting documents
Requirements Summary:Must be a current City of Pittsburgh employee on the Assistant I/II Administrative eligibility list or eligible for transfer. Performs advanced clerical, record-keeping, scheduling, data entry, confidential document handling, and customer service; background investigation required.
Technical Tools Mentioned:computer terminals, PC, calculator, typewriter, microfilm equipment, adding machine, copier, facsimile
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Job Description

POSITION SUMMARY


Performs moderately responsible to senior-level clerical functions requiring independent judgment, specialized knowledge, and analytical skills relating to the interpretation of City policies and procedures.  May serve as secretary to an assistant director, deputy director, or project manager. 

Department: Finance

Salary: $45,900 per year.

Union: This position is included in the American Federation of State, County, and Municipal Employees, Local 2719 bargaining unit and will be filled in accordance with the provisions of the Collective Bargaining Agreement.
Posting Type: City First Bid: Current AFSCME 2719 City employees must submit applications by June 26, 2026, for City First consideration.

Union Bid Form: City employees whose names appear on the Eligibility List for this position and who are in the union noted above must file a Bid Form when the official Notice of Bid is posted.

Civil Service Classification: Non-Competitive



REQUIREMENTS


REQUIREMENTS:
To be eligible to bid for this position, bidders must:
1. Be employed by the City of Pittsburgh at time of bidding and remain continuously employed through the awarding of this bid.
2. Qualify by being on the current Assistant I and II, Administrative and Specialist Eligibility List OR be currently eligible for transfer to this position.

Bid award shall be made under the terms and conditions of the Agreement between the City of Pittsburgh and the American Federation of State, County and Municipal Employees and in accordance with the Civil Service Statutes and Rules. Bids must be submitted through pghjobs.net by the date noted above.

NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes, but is not limited to, criminal background, driver's license, and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration based on the results of their background investigation, as it relates to the job for which the applicant is being considered.


POSITION DUTIES


  • Processes and analyzes information, documents, figures, and materials of considerable complexity related to the administration of the clerical, record-keeping, and reporting functions.
  • Analyzes information, applications, documents, and/or situations pertaining to administrative operations (e.g., payroll/personnel records, subpoenas, tax information, etc.).
  • Schedules appointments and makes arrangements for meetings and travel.
  • Responds to inquiries and resolves issues.
  • Collects material, assembles and prepares it for reports, correspondence, briefs, etc.
  • Drafts, prepares and maintains confidential information.
  • Establishes and maintains files and assists in development of forms and procedures for office.
  • Screens visitors and calls.
  • Types letters, reports, lists, summons, affidavits, briefs, pleadings, etc.
  • Operates office machines (e.g., computer terminals, PC and peripheral equipment, calculator, typewriter, microfilm equipment, adding machine, copier, facsimile, etc.).
  • Maintains accuracy of records by organizing, maintaining, posting, logging, etc.
  • Prepares accurate reports.
  • Attends staff meetings and approved training programs.
  • Proofreads copies and verifies documents, invoices, etc.
  • Orders office supplies and materials.
  • Performs data entry, retrieval and other processes.
  • Takes notes and transcribes letters, memos, reports, testimony at hearings and meetings, etc. 
  •  Provides technical assistance to departmental staff in matters related to the retrieval and storage of computerized information.
  • Researches newspapers, magazines, etc.
  • Provides customer service in person, by telephone or electronically.
  • Coordinates various special programs (e.g., Scouting for Food, Blood Drive, Daffodil Days, etc.).
  • Performs activities and functions of related personnel and such other related tasks and duties as assigned or required.


Benefits



Full-time City employees receive a comprehensive benefit package including:

  • Health, Dental and Vision Benefits
  • Pension
  • Voluntary Deferred Compensation Plan
  • Tuition Reimbursement
  • Paid Holidays
  • Paid Vacation
  • Personal Days
 (Benefits may be modified based on collective bargaining unit terms.)
 


Supplemental Questions







01
Are you a current City of Pittsburgh EMPLOYEE?

If you are not currently a City of Pittsburgh Employee, do not submit your bid application. It will be disqualified.

  • Yes
  • No



02
Are you employed in a position covered by the union bargaining agreement between the City of Pittsburgh and the American Federation of State, County and Municipal Employees (AFSCME)?

IF YOU ARE NOT CURRENTLY WORKING IN A POSITION COVERED BY THE UNION BARGAINING AGREEMENT BETWEEN THE CITY OF PITTSBURGH AND AFSCME, YOU ARE NOT ELIGIBLE TO SUBMIT A BID APPLICATION FOR THIS POSITION.

  • Yes
  • No



03
Are you on the current eligibility list for Assistant II, Administrative or eligible to transfer to this position?

  • Yes
  • No



Required Question



Agency Information

Employer
City of Pittsburgh
Address

414 Grant Street

Room 431






Pittsburgh, Pennsylvania, 15219
Phone
412-255-2710
Website

http://www.pghjobs.net