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Assistant Preconstruction Coordinator

@ Cooper Steel
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Florence, Kentucky, United States
OnsiteFull Time
Responsibilities:supporting preconstruction, preparing documents, managing inventory
Requirements Summary:Provide administrative support to the Preconstruction team including meeting organization, communications, data entry, Excel bid reports, document control, inventory management, and vendor coordination.
Technical Tools Mentioned:Microsoft Excel
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Job Description
Florence, KY
Assistant Preconstruction Coordinator
 
The Assistant Preconstruction Coordinator is responsible for providing a high level of support for the Preconstruction team to efficiently accomplish key tasks and company initiatives. This includes organizing meetings, preparing communications, creating, and updating spreadsheets and various other tasks to support the Preconstruction team. 
 
PRIMARY RESPONSIBILITIES:
  1. Promote a strong quality culture throughout the company maintaining Cooper Steel’s core priorities: Safety, Quality, Production
  2. Learn the terminology and practices of the preconstruction department
  3. Perform day-to-day administrative tasks to support the Preconstruction team
  4. Assist with data entry in various systems and documents
  5. Assist in the update of Proposals and Excel Bid Reports with appropriate project related information
  6. Manage, organize, and stock all office supplies including paper, water, toner, etc.
  7. Manage office inventory and order supplies
  8. Answer phone calls in a professional and courteous manner
  9. Review and approve invoices if needed
  10. Assist with drawing overlays and document control
  11. Responsible for opening/closing office area
  12. Print blueprint and bid documentations, quotes, and other necessary paperwork
  13. Prepare project folders both electronic and paper files and complete necessary filing
  14. Act as the main point of contact for deliveries, shipments, and external vendors 
  15. Maintain appropriate confidentiality of all Cooper Steel business affairs, internally and outside of the company
  16. Other duties as assigned
Cooper Steel is an equal opportunity workplace and an affirmative action employer. All applicants will be considered for employment without regard to race, color, religion, sex, gender identity, national origin, veteran status, disability status, or any other factors. All employment is decided on the basis of qualifications, merit, and business need.