About the Department

Northwestern State University seeks qualified applicants for the position of Assistant to the Registrar for Student Academic Services.

To apply: Please submit a letter of application, resume, and complete contact information for three professional references to [email protected].

Northwestern State University is a State as a Model Employer (SAME) agency.

The successful candidate will be subject to a background check, as a condition of employment.

Notice of Non-Discrimination

(Full Disclosure)

Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

All complaints or inquiries related to Title IX should be directed to the Director of Title IX Compliance and Title IX Coordinator, Julie Powell (318-357-5570), Room 306 of the Friedman Student Union or email [email protected].

In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and noticed that the ADA Coordinator for Northwestern State University for facilities is the Director of University Affairs, Jennifer Kelly (318-357-4300), located in Room 128 Caspari Hall or email [email protected]. For student academic services, contact the Director of Access and Disability Support, Crissey Smith (318-357-5460) located in Room 111 Watson Memorial Library or email [email protected]. For faculty/staff accommodations and services, contact Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall or email [email protected].

Position Duties

Education: Bachelor's degree from an accredited institution.
Experience: Working knowledge of university academic policies and the Ellucian Banner 9 student modules.
Technical Skills: Proficiency in Microsoft Office Suite applications.
Non-technical Skills: Strong analytical, problem solving, and decision making skills; excellent communication and interpersonal skills; ability to manage multiple tasks and projects simultaneously while maintaining attention to detail.

Minimum Qualifications

Responsibilities: The Assistant to the Registrar for Student Academic Services assists the University Registrar with the management and supervision of the Student Academic Services Division of the University Registrar's Office; responsible for all operational functions for student academic services at the Registrar's Office front desk; supervises the articulation of transfer credits, credit by examination, military evaluations, prior learning assessment, and approved articulation agreements; coordinates CRC meeting and preparation of Curriculum Review Council agenda and minutes; and providing information and answers to questions regarding preparation of proposals to the CRC; updating and maintaining the processes for the NSU Catalog, coordinating the production/publication of the university catalog.

Other Qualifications

Assisting Registrar with the management and supervision ot the Student Academic Services Division
Supervising, coordinating, performing, and maintaining all operational functions for student academic services at the Registrar's Office front desk
Assisting faculty, staff, and students with the use of Banner and VIC
Supervising the processes for the articulation of transfer credits including, but not limited to:
articulation and data entry of transfer credits, courses and credits for Credit Connection, ACT, SAT, AP, CLEP, ADVANCE, DANTE, JST,: LSMSA, Military evaluations, LPN to ASN and RN to BSN courses, credit awarded based on specific certification(s) per approved RCGC agreement, and coding approved articulation agreements
Supervising, maintaining, validating, and resolving all transfer credits articulation problems, and evaluation and data entry of NSU hard-copied transcripts into Banner; coordinating and data entry of pre-approved graduate transfer credit
Reviewing evaluated transcripts before distributing for validation; data entry of newly transferred credits; Prior Learning Assessment (PLA) courses and credits,
etc.; updating transfer articulation SOABGTA, SHATGRD, SHATATC, & SHATATR forms in Banner according to current college and university catalogs,
and TES
Coordinating, updating, and maintaining the processes for NSU Catalog in accordance with approved CRC curriculum & course changes; completing editorial corrections/changes to catalog files and database; annotating hard-copy catalog with approved CRC catalog changes; coordinate catalog production with printer; ensure that the catalog and approved CRC minutes and changes are added to Registrar's Office Web page
Coordination and preparation of Curriculum Review Council minutes; arrangement of CRC meetings; resolving CRC discrepancies; preparing CRC proposals; providing information and answers to questions regarding CRC; verification of the data entry of academic programs, majors, minors, options, concentrations, new courses, and course changes from approved CRC minutes; processing CIP code change request from Institutional Research; and responsible for automating and maintaining Curriculum Review Processes
Coordinating and preparing a listing of new major codes, degree designations, and subject area from approved CRC minutes for Registrar to
add to the Student Records database
Coordinating, maintaining, and assisting with BOR Articulation Matrix
Coordination, analytical interpretation, evaluation, and data entry to resolve migrated transfer credits errors on student records
Coordinating, evaluating, and maintaining Transfer Credit Prior Approval requests
Coordinating and data entry of Pre-Approved Graduate Credits
Acquisition of credentials of faculty for non-accredited schools and articulation of credits after review by Provost and Vice President for Academic Affairs
Analyzing, interpreting, and counseling students, faculty, and staff in reference to transfer credits
Coordinating, maintaining, and validating articulation agreements; assuring articulation agreements are posted to web page
Supervise the distribution of the Registrar's Office email
Supervision and annual planning and rating sessions of designated employees; secure, monitor, and validate employee leave and compensatory time reports
Supervise assigned student worker, coordinates work schedule, assigns and reviews work

Candidate Checkout:

Validating asterisks for the honor roll, diploma order, and commencement program for Bachelor and Associate degrees as assigned; and mailing of diplomas and transcripts as needed
Conducting monthly (more frequent if needed) professional development meetings with supervised staff
Assist with the monitoring and proofing of the Registrar's Office Web page including Student Right to Know and the FERPA Tutorial
Coordinating, updating, and maintaining the Policy and Procedure Manuel for Student Academic Services

Academic Services

Campus Activities related to Student Academic Services
Coordinate Assessment processes for the Student Academic Services Division
University Assessment Committee, Member
Commencement/End of semester processes
Other duties as assigned

Benefits

: Benefits for unclassified employees are determined by the individual hiring authority.

Agency Information

Employer: State of Louisiana
Address: 1201 N 3rd St

Baton Rouge, Louisiana, 70802
Phone: (866) 783-5462
Website: http://agency.governmentjobs.com/louisiana/default.cfm