About the Department

Sauk Valley Community College (SVCC), a comprehensive institution nestled in a picturesque rural setting, invites applications for the position of Athletics Operations Assistant.

The Athletics Operations Coordinator serves a dual, vital role within the Athletics Department and Fitness Center. This position balances administrative support, student-worker supervision, and front-line customer service with the hands-on maintenance, groundskeeping, and preparation of the college’s athletic facilities. The Coordinator ensures all facilities are safe, clean, visually appealing, and fully prepared for daily use, special events, and athletic contests.

Located in rural northwestern Illinois along the scenic Rock River, SVCC is situated between the cities of Dixon and Sterling, placing it just one hour from Rockford and the Quad Cities, and two hours west of Chicago.

The College provides a robust benefits package, including comprehensive health insurance (medical, dental, and vision), life insurance, tuition reimbursement, tuition waivers, and participation in the State Universities Retirement System (SURS). For complete details, please visit our benefits page at https://www.svcc.edu/employees/opportunities/benefits.html.

Position Duties

Administrative & Athletic Operations

Executive Support: Perform comprehensive administrative duties for the Athletic Director, including managing correspondence, processing departmental forms, fielding inquiries, and streamlining daily office workflows.
Event & Game-Day Coordination: Partner with the Director to schedule athletic events, reserve facilities, draft and distribute event/official contracts, and confirm details with sports officials prior to contests.
Student Leadership: Manage the lifecycle of College work-study employees, including assisting with hiring, leading onboarding/training, and delegating daily shift assignments and supervision.
Marketing & Communications: Design and prepare promotional materials (brochures, flyers, program guides, and athletic packets) for sports camps, tournaments, and special programs.
Digital Media Management: Maintain and update the official athletic website and monitor sport-specific social media accounts to drive engagement and distribute accurate information.
Compliance & Privacy: Strictly safeguard student information and academic/athletic records in absolute compliance with FERPA and Student Right to Know regulations.
Staff Support: Assist coaches and athletic staff with administrative tasks, including generating team rosters, organizing sign-up sheets, and coordinating pre-game logistics.

Fitness Center Operations & Front Desk

Customer Service & Sales: Anchor the Fitness Center front desk, managing membership sales, verifying facility usage, and acting as the primary informational resource for students, staff, and visitors.
Policy Enforcement: Clearly articulate, educate, and enforce all facility rules, safety guidelines, and operational procedures to patrons.

Facilities Upkeep & Field Preparation

Groundskeeping & Field Maintenance: Execute skilled and semi-skilled groundskeeping duties for athletic complexes, including precision mowing, trimming, landscaping, trash removal, and seasonal snow removal.
Equipment Operation: Safely operate and perform routine maintenance on specialized departmental machinery, including tractors, commercial mowers, utility vehicles, field drags, line stripers, and various hand tools.
Cross-Departmental Collaboration: Coordinate seamlessly with coaches, athletic staff, and central campus facilities personnel regarding field conditions, scheduling conflicts, and rigorous event preparation.
General Campus Support: Assist with broader campus facilities maintenance and operational tasks as assigned by leadership to support the institutional mission.

Minimum Qualifications

Education & Experience

Required: High school diploma or GED equivalent.
Required: 3 to 5 years of successful experience in customer service, athletic operations, facilities maintenance, or an equivalent combination of education and experience.
Preferred: Associate degree.
Preferred: Prior experience utilizing Banner or equivalent higher-education enterprise resource planning (ERP) software.
Preferred: Knowledge of NJCAA rules and regulations.

Core Competencies & Essential Functions

Mission Alignment: Deep understanding of and commitment to the unique mission and diverse student body of a community college.
Technical Proficiency: Strong computer literacy, including data entry, word processing, and standard office software utilization.
Communication Skills: Exceptional interpersonal, oral, written, and electronic communication skills; ability to deliver clear directions in a fast-paced environment.
Problem Solving & Adaptability: Ability to interpret and apply complex rules, regulations, policies, and procedures effectively.
Teamwork: Proven track record of working collaboratively within a team environment.

Physical & Environmental Demands

Schedule Flexibility: Ability to work a flexible schedule, including required evenings and weekends to support game-day operations and fitness center hours.
Stamina: Ability to work comfortably in both indoor office settings and outdoor environments for extended periods across changing weather conditions.
Physical Capability: Must be able to lift and carry up to 50 lbs., push and pull up to 75 lbs., and perform frequent stooping, bending, and physical labor associated with field maintenance.

Supervision Exercised: Functional supervision over designated College work-study personnel

Other Qualifications

Sauk Valley Community College is an equal opportunity employer and complies with applicable federal and state laws prohibiting discrimination in all employee and student relations. No person on the basis of race, gender identity/expression, sexual orientation, sex, genetic information, creed, religion, color, marital or parental status or family responsibilities, veteran status, age, national origin, membership in any professional group, organization or association, socioeconomic status, or mental or physical disability is discriminated against, which includes, but is not limited to, admissions, employment, financial assistance, placement, recruitment, educational programs, and activities. Students admitted from a foreign country are expected to take the TOEFL exam. A minimum level of competency on the TOEFL exam is part of the consideration of admission. For students who reside in the United States, a lack of English skills is not a barrier to admission and participation in educational programs. Violation of this policy on the basis of sex is also governed by the Sexual Misconduct Procedures. Inquiries or complaints may be addressed to the Title IX Coordinator or the Director of Human Resources.

Benefits

: We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, disability, holidays, vacation, and sick leave. To learn more details, visit our https://www.svcc.edu/employees/opportunities/benefits.html.

Agency Information

Employer: Sauk Valley Community College (IL)
Address: 173 Illinois Route 2

Dixon, Illinois, 61021-9110
Phone: 815-835-6291
Website: https://www.svcc.edu