Business Coordinator - Hybrid

Cap Prgm, Real Est, & Util Svc
- Hybrid

                                   Sponsorship for Work authorization is not available for this position. Posting Category:

The Business Coordinator has a dual role of working for the System Office of Capital, Utilities, and Real Estate and Prairieland Energy, Inc. (PEI), a university-related organization that procures natural gas and electricity for the University of Illinois System (University). This position reports to the Associate Director, Capital, Utilities, and Real Estate (also the PEI Controller) and is responsible for working with PEI Assistant Controllers to manage accounts receivable, accounts payable, commercial retail, disbursement approvals, and other business operations. Maintaining adequate cash balances and ensuring timely vendor payments is critical to maintaining uninterrupted utility services to the university and commercial customers. The primary role of the Business Coordinator is to prepare and post financial transactions and compile necessary data to perform reconciliations.

DUTIES AND RESPONSIBILITIES

1. Manage all aspects of PEI's commercial customers operations including: posting of utility rates, contract management, billing and receivables, working with Urbana-Champaign Facility and Services staff on the disconnection and establishing new meters, collection of delinquent accounts, bad debt write-off, and customer relationship management. (15%)
2. Prepare and post transactions and invoices into QuickBooks. (15%)
3. Weekly process all PEI paid invoices by assigning wire and ACH numbers that correspond with QuickBooks and file invoices in shared drive appropriate vendor file. (10%)
4. Work with the Controller and Assistant Controller to review PEI disbursement transactions; verify the transactions are accurate for approval and confirm appropriate accounting treatment. (10%)
5. Coordinate with the Universities' respective Utility Directors and financial managers to ensure the accuracy of utility invoices processed by PEI for the System's usage by using complex spreadsheets to verify quantity and pricing. (10%)
6. Interface with PEI customers, vendors, and university staff to respond to inquiries and resolve problems. (10%)
7. Assist PEI Controller in managing cash balances and monitoring payments from the University to ensure proper funding is available for PEI to pay utility invoices. (5%)
8. Communicate with external market advisors regarding their reviews of the University's utility purchases and pricing, to ensure that vendor costs being charged to the System are accurate. (5%)
9. Manage PEI's website content to maintain updated stakeholder information and PEI's QuickBooks accounting software which is utilized to maintain the official financial records for PEI. (5%)
10. Prepare and oversee monthly reconciliation of fuel procurement activity for all energy commodities. (5%)
11. Serve as organization's backup Unit Security Contact (USC), ensuring requests for system and software access are appropriate (5%)
12. Performs other assigned duties appropriate for Accounting Specialist classification. (5%)

APPOINTMENT INFORMATION
This is a 100%% Full Time Civil Service  Business Administrative Associate position. The expected start date is as soon as possible. 

Sponsorship for work authorization is not available for this position. 


The budgeted salary range for the position is $55,000.00 - 60,000.00. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

Sponsorship for Work authorization is not available for this position. 

System Office jobs such as this one are not eligible for the Referral Program.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. 

APPLICATION PROCEDURES & DEADLINE INFORMATION
For full consideration, please click the APPLY NOW link on this page to submit an application on the university portal accepting applications for this system office position by 6 pm on 6/24/2026. Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person. 

APPLY NOW