About the Department
SCOPE OF RESPONSIBILITY
The Business Office Specialist – Restricted Funds at Ingram State Technical College (ISTC) is responsible for the administration and oversight of all aspects of restricted fund accounting and for assisting the Director of Accounting in maintaining restricted fund financial records in compliance with applicable federal, state, and sponsoring agency regulations, policies, and procedures.
The duties and responsibilities outlined below represent the primary functions of this position. However, the Chief Financial Officer (CFO), the Director of Accounting, or their designees may assign additional responsibilities as necessary to support the College's operational needs.
Position Duties
Essential Job Functions, Duties, and Responsibilities
- Maintain grant files and supporting documentation, including budgets and budget revisions, reimbursement requests, receipts, progress and final reports, correspondence, and memoranda for audit and compliance purposes in accordance with Generally Accepted Accounting Principles (GAAP).
- Analyze restricted fund general ledger accounts and prepare appropriate adjusting journal entries, subject to review and approval by the Director of Accounting and CFO.
- Prepare and submit financial reports for all restricted fund programs.
- Reconcile assigned restricted fund accounts within the College’s financial system to ensure accuracy and completeness; identify and report discrepancies to the appropriate supervisor.
- Process travel authorization requests and travel reimbursement claims charged to restricted funds.
- Attend grant-related workshops, training sessions, and professional development activities as assigned.
- Assist in the preparation of the College’s annual financial statements.
- Assist in developing and preparing the annual budget.
- Determine and report monthly unpaid claims to the supervisor.
- Prepare monthly trial balances for all assigned grant programs.
- Participate in meetings with Project Directors for assigned grants as needed.
- Serve on College committees and workgroups as assigned.
- Serve on College committees and participate in institutional initiatives and special projects as assigned.
- Support the mission, values, and strategic goals of J.F. Ingram State Technical College.
- Comply with all applicable policies, procedures, and guidelines established by the Alabama Community College System (ACCS), the ACCS Board of Trustees, and J.F. Ingram State Technical College.
- Demonstrate sensitivity to and support for cultural diversity and inclusion.
- Perform other duties as assigned in support of the College’s mission and objectives.
Required Knowledge, Skills, and Abilities
- Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Proficiency in the operation of computers, financial systems, and standard office equipment.
- Strong written, verbal, and interpersonal communication skills.
- Ability to exercise sound judgment, solve problems independently, provide leadership when appropriate, and collaborate effectively with diverse groups of individuals.
- Excellent organizational and time-management skills, with a strong attention to detail and the ability to manage multiple priorities simultaneously.
- Flexibility to adjust work schedules and priorities as workload and institutional needs require.
- Ability to maintain confidentiality and demonstrate the highest standards of professional integrity.
- Dependable, punctual, and committed to high-quality work performance.
- Ability to establish and maintain effective working relationships with internal and external stakeholders.
Work Environment & Additional Requirements:
- Work is performed in educational, administrative, and correctional facility settings.
- Maintain eligibility to enter and work within all assigned Alabama Department of Corrections/Alabama Bureau of Pardons and Paroles facilities as required for continued employment.
- Demonstrate professionalism, sound judgment, and effective communication while working within correctional education environments.
- Position may require travel between campus locations and correctional facilities.
- Must be cleared through the Alabama Community College System background check to be eligible to enter and work in the Alabama Department of Corrections/Alabama Bureau of Pardons and Paroles facilities and to maintain that eligibility throughout employment.
- Evening or occasional extended hours may be required to support campus operations or special events.
Minimum Qualifications
EDUCATION and/or EXPERIENCE:
REQUIRED:
- Bachelor’s degree from a regionally accredited institution in Finance, Accounting, Business Administration (BBA), and Economics or a closely related field.
- Two (2) years of grant accounting experience in a community or technical college or related environment.
- Experience in managing/monitoring budgets.
- Experience with Banner ERP software.
- Experience with government accounting.
Other Qualifications
General Information: J.F. Ingram State Technical College is a postsecondary correctional education institution. Our mission is to provide quality educational services to individuals incarcerated in central Alabama’s correctional facilities. The student population served is diverse in age, race, educational, economic, and cultural background.
| CTE / Adult Education Sites | ||
| Alabama Therapeutic Educational Facility | Limestone Correctional Facility | |
| Bibb Correctional Facility | Main Campus | |
| Donaldson Correctional Facility | St. Clair Correctional Facility | |
| Draper Instructional Service Site | Thomasville Day Reporting Center | |
| Easterling Correctional Facility | Tutwiler Instructional Service Center | |
| Fountain Correctional Facility | Ventress Correctional Facility | |
| Additional Adult Education Sites | ||
| Birmingham Work Release Center | Loxley Work Release Center | |
| Bullock County Correctional Facility | Montgomery Women's Facility | |
| Elmore Correctional Facility | North Alabama Work Release Center | |
| Kilby Correctional Facility | Red Eagle Work Release Center | |
| Lee County Sheriff’s Department | ||
| Pardons and Paroles Centers | ||
| Birmingham Day Reporting Center | Baldwin Day Reporting Center Lite | |
| Huntsville Day Reporting Center | Fort Payne Day Reporting Center Lite | |
| Montgomery Day Reporting Center | Jasper Day Reporting Center Lite | |
| Mobile Day Reporting Center | Opelika Day Reporting Center Lite | |
| Perry County Reenty Education Program | Sand Mountain Day Reporting Center Lite | |
Salary Range: Salary will be determined by placement on the appropriate Alabama Community College System-approved salary schedule. Local Salary Schedule E2 02 ($50,680 - $68,169)
Work Hours: Monday through Friday, 7:00 a.m. to 3:30 p.m. with a 30-minute lunch break.
APPLICATIONS MUST BE FILED ONLINE AT: https://istc.edu/employment/
If you have problems completing your application, contact the Human Resources Coordinator at [email protected].
Applicants must meet the minimum qualifications indicated on this vacancy notice and submit a completed online application packet through the online application system by the deadline date to be considered for this position. The applicant’s sole responsibility is to ensure his or her application packet is complete. Incomplete application packets will eliminate the possibility of an interview.
A complete application consists of the following:
- Online employment application
- Current resume
- Copies of college transcripts
Application materials, including transcripts, must prove that the applicant meets all minimum qualifications. Unofficial transcripts are acceptable for application; however, the College may request official transcripts before extending an employment agreement to the successful candidate. Degrees must be posted on transcripts.
Application Procedures/Additional Information
The College will not incur the cost of applicants' interview expenses. Applicants desiring reasonable accommodations for the interview are encouraged to request such accommodations when contacted for an interview appointment.
The College reserves the right to fill the position within one year of the stated, anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.
In accordance with Alabama Community College System policy and guidelines, the applicant selected for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receiving a clearance notification from the criminal background check. If a conviction for a felony or any crime involving moral turpitude is found, the procedures established for the Board of Trustees policy concerning criminal background checks will be followed.
Ingram State Technical College (ISTC) actively participates in the Employment Eligibility Verification Program (E-Verify), which electronically confirms an employee's eligibility to work in the United States as the Department of Homeland Security requires. Applicants hired by ISTC will be subject to the E-Verify process pursuant to Act. No. 2011-535.
ISTC is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment. ISTC will make reasonable accommodations for qualified candidates or employees. ISTC reserves the right to withdraw this job announcement at any time before the awarding.
Benefits
Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.8 hours per month
(may accumulate an unlimited number)
Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20+ 16 hours per month
(may accumulate up to 480 hours)
Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.(converts to sick leave at the end of August each year if not used)
Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.
Holidays
New Year's Day
Martin Luther King/Robert E. Lee Birthday
National Memorial Day
Juneteenth
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day16 (5 locally assigned)
Contracted Work Days
260
Retirement
The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit The Retirement Systems of Alabama. All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.
Tier I - Pays 7.50% monthly. State matches 14.57% (effective 10/01/25)
Tier II – Pays 6.20% monthly. State matches 13.61% (effective 10/01/25)
Law Enforcement Officers:
Tier I-Pays 8.50% monthly. State matches 14.57% (effective 10/01/25)
Tier II- Pays 7.20% monthly. State matches 13.61% (effective 10/01/25)
Health Insurance
PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit http://www.rsa-al.gov/index.php/members/peehip
Premium amounts:- Single $ 30
- Family (without Spouse but with dependents) $ 207
- Employee + Spouse (no dependents) $ 282
- Family (with Spouse and dependents*) $ 307
Tobacco Usage Premium- Member $ 50
- Spouse $ 50
Wellness Premium- Member $ 50
- Spouse $ 50
If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.
Optional Coverage Plan Premiums- Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
- Dental Single $ 38 Dental Family $ 50
Duty Hours
(hours vary by campus and needs of the student)
Tuition Assistance
This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.
Employees/Dependents at two-year colleges:- 1/3 waived after 1st year
- 2/3 waived after 2nd year
- 3/3 waived after 3rd year
Agency Information
- Employer
- ACCS
- Website
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