Benefits

Full-time Benefits Include:
Competitive health, dental, and vision insurance
Up to $3,000 in tuition reimbursement annually | Professional development and growth opportunities
7.2% Wisconsin Retirement System (WRS) savings - matched dollar for dollar | 403(b) and 457

retirement savings options
College-paid life and disability insurance | Health and dependent care Flex Spending Accounts
On-site fitness center and walking path | Up to 8 weeks paid New Child Leave
Onsite wellness screenings

Lakeshore also offers generous paid time off, starting with 10 days of vacation, 9 days of sick time,

6 days of personal leave,
10 holidays, and a one-week winter break.

 

Additional Perks:
Local discounts on food, entertainment, and events | Discounts on cell phone plans and rental cars
Common Read events | Culinary experiences from onsite emerging chefs | Identity theft protection
“Dress for your day” | Employee recognition and appreciation events
The campus is closed on Fridays during the summer

Benefits begin on the first of the month, coinciding with or following hire.

Benefits begin on the first of the month, coinciding with or following hire.
For additional information on our vast array of benefits, read through our benefits guide. 

Overview

NOTE: Compensation determinations will be made based on years of required relevant occupational experience and meeting educational requirements.

 

POSITION SUMMARY: This position serves as the college's primary procurement and contract administration resource while providing high-level executive support to the Executive Vice President of Administration. The position exercises independent judgment, maintains strict confidentiality, and collaborates extensively with internal and external stakeholders to support institutional operations and strategic initiatives. Provide an exceptional customer service experience to both internal and external customers throughout every interaction.

 

REASONABLE ACCOMMODATIONS/ADA: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

Responsibilities

ESSENTIAL JOB FUNCTIONS (Other duties may be assigned):

 

(40%) Purchasing Management

• Lead all college procurements, assisting with sourcing strategies, procurement standards, and vendor relationships that maximize value and reduce institutional risk.
• Serve as the college liaison to the Wisconsin Technical College Purchasing Consortium
• Provide functional leadership and guidance to budget managers regarding purchasing and procurement requirements.
• Administer and enforce all guidelines of the Wisconsin Technical College System, Wisconsin, and Uniform Commercial Code across the college.
• Create public bids, request for quotes, requests for information, and requests for proposals in conjunction with budget managers across the college.
• Consult with WTCS institutions, leverage UW institutions, and state agencies to identify cooperative procurement opportunities and cooperating purchasing agreements.
• Research, evaluate, and recommend eligible consortium contracts and procurement opportunities to college budget managers.
• Resolve procurement-related issues through proactive problem-solving and provide accurate information and guidance in a timely manner.
• Document and report financial savings realized through competitive procurement processes.
• Calculate, compile, and present the annual procurement report for the Board.
• Process college-wide purchase order requests, ensuring compliance with applicable policies, procedures, and regulations.
• Maintain the college's approved vendor database.
• Maintain procurement records in accordance with WTCS requirements and records retention standards.
• Train and support employees on purchasing processes, procedures, and procurement best practices

 

(35%) Executive Assistance & Administrative Support

• Provide confidential, executive-level administrative support to the Executive Vice President of Administration, requiring exceptional organization, sound judgment, and the ability to manage sensitive information.
• Serve as a key resource to the Executive Vice President of Administration and the Administrative Team, demonstrating initiative, reliability, and proactive communication.
• Coordinate administrative initiatives and support institutional priorities on behalf of the Executive Vice President of Administration.
• Assist in the development, monitoring, and analysis of Executive Vice President’s budget.
• Independently manage and maintain Administrative policies and procedures.
• Prepare clear, concise reports, presentations, and executive communications.
• Maintain office systems, forms, and documentation with a focus on organization, efficiency, and quality control.
• Actively engage in college committees and events.
• Balance multiple priorities, anticipate needs, and consistently deliver high-quality work within tight deadlines.
• Coordinate and manage special projects utilizing strong communication, organizational, and project management skills.

 

(25%) Contract Management

• Serve as the official custodian of all college vendor contracts, ensuring appropriate documentation, retention, accessibility, and compliance.
• Develop, implement, and maintain contract standards, templates, and processes to ensure consistency, minimize risk, and protect the college's interests.
• Provide functional leadership and expert guidance to budget managers regarding contract administration, vendor agreements, compliance requirements, and contract lifecycle management.
• Lead the administration of the college's contract management system, ensuring contract accuracy, compliance, risk mitigation, and timely renewals.
• Collaborate with internal stakeholders to evaluate vendor performance, monitor contractual obligations, identify areas of concern, and recommend corrective actions when necessary.
• Manage Bookstore vendor and Food Service vendor communications and relations with employees.

Qualifications

EDUCATION AND EXPERIENCE:

• An associate’s degree from a regionally accredited college or university in a related discipline is required. Bachelor's degree preferred.
• Three to five years of relevant occupational experience is required.

Note: May consider candidates with alternative combinations of education and experience consistent with the College’s equivalency guidelines.

 

KNOWLEDGE, SKILLS, AND ABILITIES:

 

KNOWLEDGE:

• Knowledge of Lakeshore’s mission, vision, and strategic direction.
• Familiarity working with contracts and procurement.

SKILLS:

• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, etc.)
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Effective interpersonal skills and customer service skills.
• Strong critical thinking and problem-solving skills.
• Demonstrated ability to interpret contract language and project management skills required.

ABILITIES:

• Adapt quickly to new and changing technology.
• Perform work accurately and thoroughly, with a high level of accountability and attention to detail.
• Work independently and as part of a team with minimal supervision.
• Present self in a professional, ethical, and respectful manner at all times.
• Use discretion and maintain a high level of confidentiality.
• Prioritize and manage multiple projects or tasks, maintaining deadlines.
• Establish and maintain effective working relationships and relate successfully with staff, students, and all stakeholders.

 

PHYSICAL DEMANDS/WORK ENVIRONMENT:

• While performing the duties of this job, the employee is regularly required to sit and talk or hear.
• The employee frequently is required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
• The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment may require multi-tasking.
• The noise level in the work environment is usually moderate.

 

This job description is designed to cover the basic functions of the job and is not considered a detailed description of every job duty that is required, other duties may be assigned as needed. Duties, responsibilities, and activities may change at any time with or without notice to ensure the successful delivery of organizational objectives.