Incumbent provides a full range of clerical support for the center manager, staff and program.  Provides assistance with basic office management and information management for the department.

 

• Organizes and maintains effective workflow in office.


• Organizes and maintains current and accurate confidential files and records.


• Prepares and distributes meeting minutes for the center staff meetings and other meetings.


• Answers the telephone and directs calls to the appropriate person, and handles calls if the Center Manager is not available. 


• Ensures that adequate office supplies are maintained.


• Prepares requisitions for the purchase of supplies, materials and other items needed to support the provision of quality services at the center.


• Originates routine correspondence.


• Maintains a binder with a copy of external written correspondence and ensure timely distribution.


• Reviews Time Sheets and ensure accuracy.


• Maintains confidentiality of all information in relation to program operation, enrolled children, families, and personnel.


• Assists with maintaining files and records.


• Assists in standard office procedures including scheduling appointments, processing mail, answering phones, and ordering supplies.


• Assists with placement of subs and aids to the classroom to ensure ratios are maintained.


• Works with management to improve services provided.


• Collections of monthly In-Kind.


•  Performs other duties as assigned.

Additional Center Assistant II Responsibilities:

Centers with more than 100 children