About the Department

Under the general direction of the Human Resources Manager & City Clerk, this position plays an essential role in supporting the City’s Human Resources, Risk/Safety, and City Clerk functions, helping to advance organizational initiatives aligned with the City’s core values. The position performs a wide range of administrative and technical duties related to human resources management, including supporting recruitment and selection activities, coordinating onboarding and offboarding processes, maintaining confidential personnel files, assisting with benefits administration, and helping ensure compliance with employment laws, policies, and collective bargaining agreements.

This position also serves as a Risk Analyst by coordinating key components of the City’s Risk and Safety program. The role is responsible for tracking and monitoring all required employee training, with a particular focus on new-hire compliance and legally mandated coursework such as harassment prevention, emergency and disaster service worker training, and ethics or fiduciary responsibilities. Additional duties include maintaining accurate training records, ensuring employees meet required deadlines, coordinating safety-related schedules, and supporting broader safety and compliance initiatives across the organization. The position also ensures that insurance certificates and related contractual insurance requirements are obtained, verified, and maintained in accordance with City policies and regulatory standards.

The position provides equally significant support to the City Clerk. Responsibilities include assisting with records management and retention activities, preparing and organizing agenda materials, processing public records requests, and supporting legislative document workflows. The role also aids in contract routing and tracking, helps manage document archival procedures, and provides administrative and logistical support during municipal elections. In performing these duties, the position works closely with the City Clerk to ensure accuracy, transparency, and compliance with legal and procedural requirements.

Position Duties

ESSENTIAL FUNCTIONS:
Answer telephone; ability to give and receive oral information; reading comprehension; typing; computer literacy using diverse programs; ability to sit for long periods in an office chair; oral communication with the public; driving a motor vehicle; ability to work long hours and evenings occasionally.

TYPICAL DUTIES AND RESPONSIBILITIES:

• Respond to inquiries regarding general liability, workers' compensation, public records requests.    
• Prepares and types correspondence, agendas, meeting minutes, memos, reports, and forms from handwritten or typed drafts and/or verbal instructions.
• Establishes and maintains files and file systems, both standard and on computer, of considerable volume and moderate complexity.
• Takes and transcribes City Council meeting minutes and, at times, serves as Acting City Clerk in the City Clerk's absence.
• Assists City Clerk with archiving of business records, retention, and destruction of, and updating logs to comply with the City’s Document Retention Policy.
• Assist City Clerk with contract preparation, including evaluating insurance requirements and archiving in MMXSilo digital platform.  
• Administers Oaths of Office in the absence of the City Clerk.
• Attends meetings of Finance & Administration and Visit Fort Bragg Committees, to prepare minutes, notes, or other documentation of actions.  
• Assists City Clerk, as needed, to receive and respond to public record requests in compliance with the California Public Records Act (CPRA).  
• Serves as backup for other administrative staff for Public Works, Public Safety and other City Council Committees to prepare minutes, notes or other documentation of actions to ensure continuity of operations.  
• Provides administrative support for staff of Administrative Services that may include human resources-related confidential work, recruitment, social media posts, and website updates.
• Maintains various City applications and systems, DocuSign and other miscellaneous systems as requested.  
• Provides a weekly calendar for Information Technology (IT) and Public Works staff and reviews it with relevant personnel to ensure that all technical and facility setups, as well as associated teardowns, are completed accurately, efficiently, and on schedule for a variety of public and non-public meetings and events.  
• Operates copier, fax, and postage machines.
• Other miscellaneous duties as assigned.

• Correct English usage, spelling, grammar and punctuation.
• General office practices and procedures.
• Knowledge of best practices for recruiting through social media platforms (such as LinkedIn, Facebook, applicant tracking systems, and specialized government job boards).
• Understanding and knowledge of accessibility standards for public websites, including ADA-compliant formatting and document posting.
• Understanding of website maintenance practices, including routine content reviews, link checks, updates to forms and documents, and ensuring information is accurate and up to date.  
• Familiarity with basic website analytics to monitor page traffic, engagement levels, and user interactions.  
• Understanding of local government contracting procedures, including approval workflows, required signatures, and standard administrative practices.
• Familiarity with insurance and indemnification requirements, including how to review certificates of insurance to ensure compliance with contract terms and conditions.
• Knowledge of records management principles, including retention schedules, document classifications, and archival procedures.   
• Knowledge and understanding of records laws to ensure proper handling, disclosure, and confidentiality of contract documents.  
• Awareness of competitive bidding or procurement requirements that may affect how contracts are prepared or routed.
• Knowledge of risk management concepts, especially how contract terms may affect the City’s liability exposure.
• Familiarity with templates, standard contract clauses, and boilerplate provisions commonly used in municipal agreements.  
• Understanding of workflow tools, document management systems, or agenda management platforms used to route and store contracts (such as MMXSilo or similar system).  
• Understanding of cybersecurity and data privacy best practices when managing public websites, administrator logins, and online content.   
• Knowledge of public sector recruitment practices, including advertising strategies, screening processes, and legally compliant hiring procedures.
• Understanding of job analysis principles and job description development, including classification concepts, essential functions, and ADA (Americans with Disabilities Act) considerations.  
• Familiarity with equal opportunity (EEO) laws, Fair Employment and Housing (FEHA), and other regulations governing hiring and selection.
• Knowledge of workers’ compensation processes, including incident reporting requirements, claim submission deadlines, modified duty programs, and interaction with third-party administrators.  
• Understanding of leave administration principles (FMLA/CFRA, PDL, ADA accommodations) as they relate to return-to-work and transitional duty cases.
• Knowledge of HRIS administration, including data entry standards, employee record maintenance, troubleshooting user issues, and generating standard and ad-hoc reports. 
• Understanding of HR metrics and reporting practices to support decision making, compliance reporting, and workforce planning.
• Familiarity with personnel file requirements, confidentiality rules, and records retention policies applicable to human resources documentation.
• Knowledge of onboarding and offboarding processes, including required forms, background checks, and benefit enrollment workflows. 
• Understanding of compensation basics, step increases, and the impact of classification and pay structures on recruitment and retention.   
• Knowledge of Federal Motor Carrier Safety Administration (FMCSA) requirements applicable to public agencies operating commercial vehicles.
• Understanding of Commercial Driver’s License (CDL) regulations, including medical certification requirements and renewal timelines.
• Familiarity with DOT drug and alcohol testing requirements, including pre-employment, random, post-accident, and reasonable suspicion testing protocols.  
• Understanding safety compliance requirements for public employees, including tracking and documenting mandatory courses such as Disaster Service Worker (DSW) training.
• Understanding of legally required new-hire training programs, including harassment prevention, ethics, and fiduciary responsibility training, and how to monitor deadlines, renewals, and completion status to ensure legal compliance.  
• Ability to perform routine calculations related to HR, risk, and safety data, such as tracking training completion rates, workers’ compensation statistics, or employee status changes.
• Skill in interpreting and working with numerical data used in HRIS systems, safety reports, incident logs, and compliance tracking.
• Proficiency in using spreadsheets or database tools to manage and verify HR, safety, and risk-related data accurately.   

• Deal politely and effectively with City staff, customers, vendors, councilmembers, and the general public.
• Proficiency in keyboarding and accurate data entry sufficient to perform HR, risk, safety, and records management tasks efficiently.
• Accurately document and prepare official meetings for public and non-public meetings.
• Perform responsible administrative and clerical duties, including the appropriate exercise of independent judgment.
• Ability to assess workload, identify priority items, and adjust work plans to ensure timely and accurate completion of assignments.  
• Demonstrate ability to maintain productivity and attention to detail while handling numerous, time-sensitive responsibilities.  
• Strong organizational skills with the ability to balance concurrent projects and effectively adapt to changing deadlines.   
• Ability to use sound judgment and discretion in all communications and interactions, maintaining strict confidentiality of sensitive and protected information, including HIPAA-regulated data.   
• Prepare clear, accurate, and professional correspondence and written materials.
• Establish, organize, and maintain electronic and hard-copy filing and records management systems with accuracy and attention to detail.
• Ability to learn to use and operate various office equipment, such as PCs, postage meters, Fax, Microsoft Office Suite, and other function-specific equipment.
• Build strong working relationships and foster a culture that reflects the City’s core values, mission, and vision in all interactions.

Minimum Qualifications

ESSENTIAL FUNCTIONS:
Answer telephone; ability to give and receive oral information; reading comprehension; typing; computer literacy using diverse programs; ability to sit for long periods in an office chair; oral communication with the public; driving a motor vehicle; ability to work long hours and evenings occasionally.

TYPICAL DUTIES AND RESPONSIBILITIES:

• Respond to inquiries regarding general liability, workers' compensation, public records requests.    
• Prepares and types correspondence, agendas, meeting minutes, memos, reports, and forms from handwritten or typed drafts and/or verbal instructions.
• Establishes and maintains files and file systems, both standard and on computer, of considerable volume and moderate complexity.
• Takes and transcribes City Council meeting minutes and, at times, serves as Acting City Clerk in the City Clerk's absence.
• Assists City Clerk with archiving of business records, retention, and destruction of, and updating logs to comply with the City’s Document Retention Policy.
• Assist City Clerk with contract preparation, including evaluating insurance requirements and archiving in MMXSilo digital platform.  
• Administers Oaths of Office in the absence of the City Clerk.
• Attends meetings of Finance & Administration and Visit Fort Bragg Committees, to prepare minutes, notes, or other documentation of actions.  
• Assists City Clerk, as needed, to receive and respond to public record requests in compliance with the California Public Records Act (CPRA).  
• Serves as backup for other administrative staff for Public Works, Public Safety and other City Council Committees to prepare minutes, notes or other documentation of actions to ensure continuity of operations.  
• Provides administrative support for staff of Administrative Services that may include human resources-related confidential work, recruitment, social media posts, and website updates.
• Maintains various City applications and systems, DocuSign and other miscellaneous systems as requested.  
• Provides a weekly calendar for Information Technology (IT) and Public Works staff and reviews it with relevant personnel to ensure that all technical and facility setups, as well as associated teardowns, are completed accurately, efficiently, and on schedule for a variety of public and non-public meetings and events.  
• Operates copier, fax, and postage machines.
• Other miscellaneous duties as assigned.

• Correct English usage, spelling, grammar and punctuation.
• General office practices and procedures.
• Knowledge of best practices for recruiting through social media platforms (such as LinkedIn, Facebook, applicant tracking systems, and specialized government job boards).
• Understanding and knowledge of accessibility standards for public websites, including ADA-compliant formatting and document posting.
• Understanding of website maintenance practices, including routine content reviews, link checks, updates to forms and documents, and ensuring information is accurate and up to date.  
• Familiarity with basic website analytics to monitor page traffic, engagement levels, and user interactions.  
• Understanding of local government contracting procedures, including approval workflows, required signatures, and standard administrative practices.
• Familiarity with insurance and indemnification requirements, including how to review certificates of insurance to ensure compliance with contract terms and conditions.
• Knowledge of records management principles, including retention schedules, document classifications, and archival procedures.   
• Knowledge and understanding of records laws to ensure proper handling, disclosure, and confidentiality of contract documents.  
• Awareness of competitive bidding or procurement requirements that may affect how contracts are prepared or routed.
• Knowledge of risk management concepts, especially how contract terms may affect the City’s liability exposure.
• Familiarity with templates, standard contract clauses, and boilerplate provisions commonly used in municipal agreements.  
• Understanding of workflow tools, document management systems, or agenda management platforms used to route and store contracts (such as MMXSilo or similar system).  
• Understanding of cybersecurity and data privacy best practices when managing public websites, administrator logins, and online content.   
• Knowledge of public sector recruitment practices, including advertising strategies, screening processes, and legally compliant hiring procedures.
• Understanding of job analysis principles and job description development, including classification concepts, essential functions, and ADA (Americans with Disabilities Act) considerations.  
• Familiarity with equal opportunity (EEO) laws, Fair Employment and Housing (FEHA), and other regulations governing hiring and selection.
• Knowledge of workers’ compensation processes, including incident reporting requirements, claim submission deadlines, modified duty programs, and interaction with third-party administrators.  
• Understanding of leave administration principles (FMLA/CFRA, PDL, ADA accommodations) as they relate to return-to-work and transitional duty cases.
• Knowledge of HRIS administration, including data entry standards, employee record maintenance, troubleshooting user issues, and generating standard and ad-hoc reports. 
• Understanding of HR metrics and reporting practices to support decision making, compliance reporting, and workforce planning.
• Familiarity with personnel file requirements, confidentiality rules, and records retention policies applicable to human resources documentation.
• Knowledge of onboarding and offboarding processes, including required forms, background checks, and benefit enrollment workflows. 
• Understanding of compensation basics, step increases, and the impact of classification and pay structures on recruitment and retention.   
• Knowledge of Federal Motor Carrier Safety Administration (FMCSA) requirements applicable to public agencies operating commercial vehicles.
• Understanding of Commercial Driver’s License (CDL) regulations, including medical certification requirements and renewal timelines.
• Familiarity with DOT drug and alcohol testing requirements, including pre-employment, random, post-accident, and reasonable suspicion testing protocols.  
• Understanding safety compliance requirements for public employees, including tracking and documenting mandatory courses such as Disaster Service Worker (DSW) training.
• Understanding of legally required new-hire training programs, including harassment prevention, ethics, and fiduciary responsibility training, and how to monitor deadlines, renewals, and completion status to ensure legal compliance.  
• Ability to perform routine calculations related to HR, risk, and safety data, such as tracking training completion rates, workers’ compensation statistics, or employee status changes.
• Skill in interpreting and working with numerical data used in HRIS systems, safety reports, incident logs, and compliance tracking.
• Proficiency in using spreadsheets or database tools to manage and verify HR, safety, and risk-related data accurately.   

• Deal politely and effectively with City staff, customers, vendors, councilmembers, and the general public.
• Proficiency in keyboarding and accurate data entry sufficient to perform HR, risk, safety, and records management tasks efficiently.
• Accurately document and prepare official meetings for public and non-public meetings.
• Perform responsible administrative and clerical duties, including the appropriate exercise of independent judgment.
• Ability to assess workload, identify priority items, and adjust work plans to ensure timely and accurate completion of assignments.  
• Demonstrate ability to maintain productivity and attention to detail while handling numerous, time-sensitive responsibilities.  
• Strong organizational skills with the ability to balance concurrent projects and effectively adapt to changing deadlines.   
• Ability to use sound judgment and discretion in all communications and interactions, maintaining strict confidentiality of sensitive and protected information, including HIPAA-regulated data.   
• Prepare clear, accurate, and professional correspondence and written materials.
• Establish, organize, and maintain electronic and hard-copy filing and records management systems with accuracy and attention to detail.
• Ability to learn to use and operate various office equipment, such as PCs, postage meters, Fax, Microsoft Office Suite, and other function-specific equipment.
• Build strong working relationships and foster a culture that reflects the City’s core values, mission, and vision in all interactions.

Other Qualifications

Constant sitting, keyboarding, observing computer screen, twisting in seated position; frequent bending, squatting, reaching, lifting boxes weighing 30 pounds or less, standing, walking, writing; occasional reaching above shoulders, driving, moving and servicing equipment such as copiers and FAX machines, and the ability to climb flights of stairs

Benefits

We offer a comprehensive benefits package to full-time employees, including healthcare, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, paid holidays, vacation, sick leave, and a C.V. Starr Community Center employee membership.

Part-time employees who work an average of 21 or  30 more hours per week over the course of a year receive benefits on a pro-rated basis.  The hours threshold for benefits eligibility depends on the classification.  

Benefits Summary
This benefits summary provides an overview of health, dental, vision, and life insurance benefits for the City of Fort Bragg; however, it is not a contract.  Full details about the benefits are provided in legal plan documents and insurance evidence of coverage documents (contracts) that govern the program.  If there are differences between this Benefits Summary and the relevant documents and contracts, the legal documents will prevail.

The City pays a portion of the premiums for medical and dental insurance for the employee, employee plus one dependent, and employee plus family.  The City also pays 100% of the cost of vision care.

 

• Medical insurance:  We have three plans available through Anthem Blue Cross.  Two plans are "traditional" plans.  The difference between the two "traditional" plans is that one has a lower deductible and co-pays in exchange for a higher monthly premium.  The third plan is a high-deductible Health Savings Account (HSA) plan.  The City pays 80% of the premium.  
• Dental Insurance:  Dental insurance is available through Ameritas Dental.  The plan is a "traditional" plan.  The City pays 80% of the premium.
• Vision:  Vision insurance is available through VSP.  The City pays 100% of the premium.
• A great summary of medical plans is contained in the City's Open Enrollment Packet.  
• Information on compliance with the Consolidated Appropriations Act (CAA) can be found here: CAA Machine Readable Files

Retirement
The City contracts with the California Public Employees' Retirement System (CalPERS) to manage pension benefits.  CalPERS manages the pension and health benefits (the City does not contract with CalPERS to provide health care benefits) to more than 1.6 million public employees, retirees, and their families, and more than 3.000 employers.

The City does participate in Social Security.  

The CalPERS website has more information if needed.  

CalPERS Information

• New Miscellaneous employees who meet the "Classic" membership are covered under the 2% at 55 plan.  Effective January 1, 2013, non-classic employees will be covered under the 2% at 62 formula.
• Safety employees who meet the "Classic" CalPERS membership definition are covered under the 2% at 50 formula.  Effective January 1, 2013, non-classic Safety CalPERS employees will be covered under the 2.7% at 57 plan.

Life and Accidental Death and Dismemberment (AD&D) Insurance.
The City provides this fully funded benefit to employees.  The amount of coverage varies based on the employee's classification.

• Elected Officials have $5,000 coverage
• Full-Time Executive Management employees have $150,000 coverage
• Full-Time Mid-Management employees have $100,000 coverage
• All Other Full-Time Employees that is not part of the above classes
• All Full-Time City Managers have up to $300,000 coverage (For details, contact Human Resources)

 

Long Term Disability
This is an optional benefit that the City partially funds at 50%.

 

Flexible Spending Accounts
The City offers employees the option to reduce their taxable income while saving for healthcare needs for themselves and their eligible dependents.  There is also an option to save for dependent daycare costs.

Employee Assistance Program (EAP)
The City provides this fully-funded benefit to employees.  The EAP provides employees and their covered dependents with access to various professionals for confidential assistance in a range of areas, including financial, personal, work-related, legal, nutritional, and other health-related concerns.  It is available 24/7 and is provided through Aetna.

Deferred Compensation
This is a voluntary program offered to employees (similar to the well-known 401(k).  This 457(b) is a retirement investment program available to employees of public agencies that offers traditional (pre-tax contributions) and/or Roth (post-tax contributions) options.  Employees are fully vested on day one and can start, stop, or change their contributions at any time.  

Pet Insurance 
The City offers optional Nationwide pet insurance to assist with veterinary expenses related to accidents and illnesses. Policies are also available for dogs, cats, birds, reptiles, and other exotic pets.

AFLAC Supplemental Coverages
The City provides optional supplemental coverages through AFLAC.  There is a variety of coverages, including Accident, Critical Illness (Specified Health Event), Cancer/Specified-Disease, Hospital Confinement Indemnity, Dental, and Vision.  

Holidays
The City observes 12 holidays.  Additionally, some employee groups are entitled to one or more Floating Holidays to be used throughout each fiscal year.  See the specific resolution or memorandum of understanding applicable to the position in question.

Vacation
Accrued vacation may be taken as it accrues.  In general, employees accrue vacation at the following rates:

• 3.39 hours per pay period for less than three consecutive years of service, i.e., 0-36 months
• 4.62 hours per pay period for three or more consecutive years of service and less than 10 years of service, i.e, 37-120 months
• 6.16 hours per pay period for 10 or more consecutive years of service, i.e., more than 120 months

The rate of accrual and maximum accrual rates vary by employee group.  The specific memorandum of understanding or resolution applicable to the position in question will govern.  

Sick Leave
Full-time employees generally accrue sick leave at the rate of eight (8) hours monthly/ninety-six (96) annually.  Employees begin to accrue sick leave on their date of hire.  There is no limit to the maximum sick leave accrual.  

Labor Relations
The City has two recognized employee organizations that represent over 40 employees.  The City is committed to fostering positive relationships between labor and management, working together to enhance internal collaboration, employee engagement, morale, and customer service within the City.  

Human Resources also manages the grievance procedures throughout the organization, as outlined in the City's Memoranda of Understanding (MOUs) with its labor unions. For details on the grievance procedure, please refer to the applicable MOU. For more information, please see the City's Labor Relations page on the website. 

Bargaining Units

• Fort Bragg Employee Organization/Service Employees International Union Local 1021
• Fort Bragg Police Association

Non-Bargaining Units

• Executive Management 
• Mid-Management Compensation 
• Non-Bargaining/Confidential 
• C.V. Starr

To learn more details, visit our benefits page. 

Agency Information

Employer

City of Fort Bragg (CA)

Address

416 N. Franklin St.








Fort Bragg, California, 95437

Phone

707-961-2823x105

Website

https://www.city.fortbragg.com/