About the Department

APPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTED

Division: Office of Operational Support
Workdays & Hours: Monday - Friday 7:00 am to 4:00 pm, possible weekends and holidays - (subject to change)

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
The Houston Health Department is seeking a Contract Administrator who will be responsible for:

Verifying that all supporting documentation is properly attached and consistent with the program’s request
Oversees executed grants and manages the submission of contracts request to the Strategic Procurement Division, while monitoring the status of executed contracts
Maintains current and accurate records on leasehold information;
Conducts inventories and ensures compliance with agreements
Interprets contract documents and assists in the resolution of disputed issues
Works with finance groups and other City departments to resolve problems regarding agreements
Research contract issues and prepares information relating to contracts, agreements and practices;
Drafts correspondence to various individuals relating to established agreements
Prepares bids, processes specifications, tests and progress reports, and other exhibits that may be required.

WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc.
There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

Position Duties

EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Public Administration, Business Administration, Government or closely related field.

EXPERIENCE REQUIREMENTS
Two (2) years of Contract Compliance experience are required.

Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis

LICENSE REQUIREMENTS
None.

Minimum Qualifications

***Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.***

Other Qualifications

SELECTION/SKILLS TESTS REQUIRED
The selection process will involve application review and/or interview. Department may administer skills assessment test.

SAFETY IMPACT POSITION
YES - This position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

Pay Grade 22

SALARY INFORMATION GRANT FUNDED
Grants and Special funded positions are dependent upon continued available funds. If funding is no longer available, employee may be laid off or transferred. Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832.393.4882).

If you need special services or accommodations, call 832.393.4888. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

Benefits

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

Medical
Dental
Vision
Wellness
Supplemental Insurance
Life insurance
Long-term disability
Retirement pension
457 deferred compensation plan
Employee Assistance Program
10 days of vacation each year
13 city holidays, plus one floating holiday
Compensable Sick Leave
Personal Leave
Flexible schedules
Hybrid-Telework for eligible positions
Professional development opportunities
Transportation/parking plan
Section 125 pretax deductions
Dependent Care Reimbursement Plan
Paid Prenatal, Parental and Infant Wellness Leaves
Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

Supplemental Questions

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

What is the highest level of education you have completed?

Less than a High School diploma/GED
High School Diploma/GED
Associate's Degree
Bachelor's Degree
Master's Degree and beyond

What is your degree concentration?

Business Administration
Accounting
Political Science
Psychology
Other
No degree

How many years of verifiable experience do you have in contract compliance or other related professional analytical compliance?

No experience.
At least (1) one year, but less than 2 (two) years experience.
At least (2) two years, but less than 3 (three) years experience.
At least (3) three years, but less than 4 (four) years experience.
At least (4) four years, but less than 5 (five) years experience.
More than (5) years experience.

Have you used analytical tools such as Excel, or SharePoint to develop reports, analyze data or performance analyses? If yes, for each tool listed, briefly describe how you have used it and what types of tasks or projects you applied it to. If no, write NA.

Are you able to independently manage multiple technical tasks or deadlines with minimal supervision? If yes, please describe how you approach prioritizing tasks, managing deadlines, and staying organized to ensure successful completion. If no, write NA.

Do you have experience validating data accuracy and ensuring data integrity?

Yes, I’ve been solely responsible for data validation and integrity checks.
Yes, I’ve contributed to data validation as part of a team.
No, but I have experience with data management tasks and am eager to learn.
No, I have limited experience with data validation.

Are you a current employee of the Houston Health Department?

Required Question

Agency Information

Employer: City of Houston
Address: 901 Bagby St

Houston, Texas, 77002
Website: https://www.houstontx.gov/

CONTRACT ADMINISTRATOR