Position Summary

The Data Center Safety Administrative Assistant provides administrative and operational support to the DC Safety Department within active data center construction and operations environments. This position assists with safety documentation, compliance tracking, training coordination, reporting, onboarding, and communication to help maintain a safe and compliant workplace. Effectively working in a highly organized, detail-oriented, and fast-paced construction and technical environment.

Key Responsibilities

• Maintain and organize safety records, reports, inspections, permits, and compliance documentation.
• Assist with employee onboarding, orientation scheduling, and safety training records.
• Assist with employee safety training scheduling.
• Assist site safety coordinators with site specific documentation/accuracy as directed by the safety manager.
• Track certifications, licenses, and required safety training for employees and subcontractors.
• Prepare daily, weekly, and monthly safety reports and spreadsheets.
• Support incident reporting processes, including documentation and record retention.

• Coordinate external and internal correspondence.
• Coordinate meetings, safety audits, inspections, and site visits.
• Manage data entry within safety management systems and internal databases.
• Assist with distributing safety communications, alerts, and policy updates.
• Assist with ordering safety equipment and supplies.
• Monitor inventory of safety supplies, PPE, and office materials.

Work Environment

• Combination of office and active data center/construction site environments.
• Exposure to noise, dust, and changing site conditions.
• May require occasional travel or flexible scheduling based on project needs.

Education and Qualifications:

• Excellent written and verbal communication skills.
• High school diploma or GED required.
• 1–3 years of administrative experience, preferably in construction, industrial, manufacturing, or data center environments.
• Basic understanding of OSHA regulations and workplace safety practices preferred.
• Proficient in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Experience with construction document control systems or safety management software.
• Strong organizational skills, and attention to detail.
• Ability to prioritize tasks and manage multiple deadlines.
• Ability to work independently and as part of a team.
• Must have the ability to work and communicate effectively with employees and customers.
• Possess the ability to multi-task and handle a variety of tasks while maintaining strong attention to detail.
• Must have excellent time management skills and the ability to meet deadlines with accuracy.
• Must possess a current Facebook account, in good standing, or have the ability to obtain one.
• Must be able to pass a background check and drug screen.

Preferred Skills/Certifications:

• OSHA 10 or OSHA 30 preferred.
• Associate or Bachelor’s Degree.
• Current First Aid/CPR/AED certification or willingness to obtain.

• Prior Administrative experience.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit, stand, and walk for extended periods.

• Focusing on a computer screen for several hours at a time.

• Occasional lifting of up to 25 pounds.
• Ability to access active construction and data center environments safely.
• Must be able to wear required personal protective equipment (PPE).

Benefits offered to eligible employees include medical, dental, vision, and supplemental life insurance, along with Paid Time Off, paid Holidays, traditional and ROTH 401(k) options with company match, employee stock purchase plan, education assistance program, employee assistance program, training and development opportunities, Telecommunications Industry Registered Apprenticeship Program, and a Commercial Driver’s License obtainment program.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and may be subject to a background check.