About the Department

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.

The Deputy Clerk III performs a variety of secretarial, administrative, and technical duties for the department of assignment.

Position Duties

Answers telephone and greet visitors; provides information or refers inquiries to appropriate personnel; routes incoming calls and records messages; responds to emails and faxes as necessary.

Utilizes computerized data entry equipment and various word processing and file maintenance programs to enter, store, and/or retrieve information; maintains pertinent files and records; scans and copies documents as necessary; ensures files are complete and accurate.

Processes incoming and outgoing mail, including preparing photocopies and collating materials; distributes mail to appropriate department or employee.

Prepares periodic activity statistical summary and financial reports.

Assists and provides information to judges, attorneys, title companies, and the general public regarding inquiries and questions.

Certifies and issues copies of legal documents.

Supervises support staff for the department; trains employees as necessary.

Regular and punctual attendance is required.

Processes all cash and surety bonds, independently verifying information and sufficiency for court; creates spreadsheets to ensure money is received; receives the actual cash from the bonds and processes appropriately.

Issues all writs and abstracts, determining appropriate action steps to be taken with final paperwork; approves related bonds as necessary.

Enters all court orders; evaluate orders and chooses next appropriate; responds to orders in a timely manner.

Receives payments and issues receipts; logs payments in appropriate files and places money in cash drawers; determines which account to post money to; issues refunds and determines appropriate account settlement; recalculates fee schedules for courts; prepares cash drawers from the safe daily.

Recalls all warrants based upon satisfaction of terms.

Performs other related duties as required.

Minimum Qualifications

High School Diploma or GED and a minimum two years of experience in a related field; or an equivalent combination of education and related experience required.

Completion of some college level course work preferred.

Specific certifications related to the area of assignment may be required for this position.

Other Qualifications

To ensure the proper delivery of emails please add [email protected] to your email safe list.

The primary location for this position will be in Denton, Texas. At times this position may require some travel to other satellite locations.

Benefits

Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.

*Note: These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.

Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeosp.pdf

Family Medical Leave: Denton County employees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave.
The FMLA provides for up to 12 weeks of job-protected leave

for the birth, adoption, or placement of a child for foster care
to care for a child, spouse, or parent with a serious health condition
for an employee with a serious health condition

Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible.

https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf

https://www.dol.gov/whd/regs/compliance/posters/fmlasp.pdf

Supplemental Questions

Failure to accept the acknowledgement statement below can result in your employment application being rejected for failure to meet the minimum qualifications as stated in the job posting. Your application for this employment opportunity will not be reconsidered if you fail to abide by the statements below.

COMPLETED APPLICATION ACKNOWLEDGEMENT: I hereby acknowledge that I must complete ALL sections of the employment application, to include the supplemental questions. I understand that failure to enter all relevant work experience in the work history section of the application will result in the rejection of my employment application. I understand that to knowingly make or cause to be made any false statement, omission, or misrepresentation of a material fact in any application, and/or its supplemental questions, shall be grounds for termination. I also understand that I must provide at least THREE references in the "REFERENCES" section of the application.

Please enter your initials and today's date as acceptance of this acknowledgement. If you do not accept this acknowledgement, please understand that your application will be rejected.

Do you have a high school diploma or GED?

Please indicate the highest level of education obtained:

No High School Diploma or GED
General Equivalency Diploma
High School Diploma
Associate's Degree
Bachelor's Degree
Master's Degree
Juris Doctorate
PHD
Medical Doctor

How many credit hours have you earned at an accredited college or university?

This should include hours earned from completion of a degree, hours earned towards a degree, and/or hours earned but not in conjunction with a degree.

No College Credit - 14 Credit Hours
15-29 Credit Hours
30-44 Credit Hours
45-59 Credit Hours
60-89 Credit Hours
90-119 Credit Hours
120-149 Credit Hours
150-179 Credit Hours
180-209 Credit Hours
210-239 Credit Hours
240-269 Credit Hours
270-299 Credit Hours
300-329 Credit Hours
330-359 Credit Hours
360-389 Credit Hours
390 Credit Hours or more

I acknowledge that I must provide the Denton County Human Resources Department with an OFFICIAL transcript confirming hours completed as indicated in the question above, should an employment opportunity be offered and accepted.

Please enter your initials and today's date as acknowledgement. If you did not indicate completion of credit hours, please enter N/A.

Please select the years of full-time experience you have as an administrative assistant, clerical or data entry support, including using general office procedures and computers at your workplace:

NOTE: YOU MUST COMPLETE THE WORK HISTORY SECTION OF THE EMPLOYMENT APPLICATION TO INCLUDE THE VERIFIABLE FULL-TIME EQUIVALENT YEARS OF EXPERIENCE AS INDICATED OR BE DISQUALIFIED.

Less Than 6 Months
At least 6 Months, but less than 1 Year
1 Year
At least 1 Year 6 months, but less than 2 years
2 Years
3 Years
4 Years
5 Years
6 Years
7 Years
8 Years
9 Years
10 Years
11 Years
12 Years
13 Years
14 Years
15 Years or more

Which Denton County department are you currently employed with?

Have you ever worked in the County Clerk's office for Denton County?

At times this position may require travel to other County Clerk satellite locations within Denton County. Are you willing and able to work at the assigned location and also travel if/when needed?

Where did you hear about this position?

Denton Record Chronicle
Governmentjobs.com
Monster.com
Indeed
Craigslist
Facebook
Other

If you selected "Other" in the previous question, please specify how you were referred to this position.

Should you be selected for an interview, you will receive a phone call or email with all the necessary information for scheduling and attending your interview. Please see the acknowledgement below.

Failure to accept the acknowledgement statement below can delay the processing of your application. By acknowledging the statement you understand you are responsible for checking your phone messages and email address (provided during online application registration) for information pertaining to potential interviews for this job posting. To ensure proper delivery of emails please add [email protected] to your email safe list.

INTERVIEW ACKNOWLEDGEMENT: I hereby acknowledge that all interviews for this vacancy, will be communicated via phone or email.

Please enter your initials and today's date as acceptance of this acknowledgement. If you do not accept this acknowledgement, please enter N/A.

I understand that no employment contract either expressed or implied is created should I be hired by Denton County. I understand that I will be required to pass a drug/alcohol and/or physical examination prior to employment. I also understand that if I am a new employee, I will be required to complete a six (6) month probationary period. I give my consent to Denton County to conduct a background investigation including contacting any current and/or previous institutional employers, reference checks, criminal searches, and verification of credentials.

Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please understand that your application will be rejected.

Required Question

Agency Information

Employer: Denton County
Address: 1 Courthouse Dr

Denton, Texas, 76208
Phone: 940-349-3080
Website: https://dentoncounty.gov/jobs

Deputy Clerk III - County Clerk - Courts