SUMMARY:  Provides clerical support to the District. Operates a multi-line telephone system to answer incoming calls and directs callers and visitors to appropriate personnel or departments.  Assigns substitute teachers on a daily basis and maintains appropriate records of assignments.   Records and maintains accurate attendance for all district personnel. 

 

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Answers incoming telephone calls, determines purpose of calls and forwards calls to appropriate personnel or departments


• Welcomes visitors, determines nature of business and announces visitors to appropriate personnel; monitors visitor access


• Composes reports, letters, forms or other documents as directed


• Makes photo copies as needed for school staff


• Assists with preparation of bulk mailings as needed


• Files materials, retrieves information as needed


• Researches information; provides assistance as needed to the Principal, teachers, staff, and students


• Serves as backup for various administrative duties when regularly assigned person is absent


• Retrieves messages from the employee absence line and records employee absences per established procedures


• Enters and maintains employee leaves of absence on the District’s computer system; informs payroll department of negative leave situations and provides other reports when requested


• Assigns substitute teachers on a daily basis and maintains records for payroll purposes


• Processes substitute payroll thru sub tracking


• Keeps track of days worked by an emergency substitutes and long term substitutes


• Responsible for the leave incentive report


• Responds to requests for information from members of the community regarding district and school information


• Composes letters and/or prints correspondence, reports, forms, school maps and other documents


• Maintains accurate files of time sheets and leave requests


• Sorts and distributes materials, supplies and mail to appropriate individuals