Description

I.  Purpose of Job   
Under general supervision, the incumbent performs a variety of tasks related to emergency management and homeland security activities for Maury County.  Activities include grant management, Title VI compliance, maintaining continuing education records, and submitting all TEMA reporting as well as other duties. 

II. Essential Job Duties   
A. Emergency Response Functions 
• Collects initial disaster intelligence information, extracts the essential elements of the information to assist the Director in prioritizing the use of critical resources; prepares and submits situation reports to TEMA as directed by state procedures. 
• Serves as central point of contact to collect damage assessment information and the coordination of relief activities through the CLEO and the regional and state emergency operations center. 
• Assists with activities associated with mitigation, preparation for, response to, and recovery from any disaster or emergency. 
• Maintains data and related documentation pertaining to emergency response activities and prepares periodic reports when required.

B. Compliance Functions 
• Maintains logs and data for accurate reporting to ensure compliance with the National Incident Management System (NIMS) including the submission of all required reports. 
• Ensures compliance with the Tennessee Department of the Military audit requirements for Homeland Security purchases. 
• Remains current with all applicable codes, laws, rules, regulations, standards, policies and procedures pertaining to emergency management programs and homeland security to ensure departmental compliance. 
• Maintains all necessary documentation to ensure compliance with applicable laws and regulations including the Stafford Act, SARA Title III, OSHA 1910, and TCA laws pertaining to Emergency Management activities. 
C. Scheduling Functions 
• Schedules the activities of regional emergency response agency volunteers working for the Office of Emergency Management. 
• Assists with coordinating the daily operations of the Office of Emergency Management and the coordination of Local Emergency Planning committee meetings. Schedules meetings, maintains the office calendar, and coordinates the use of the EOC/Training facility. 
D. Education and Training Functions 
• Assists with providing safety-training programs for local agencies, schools, civic organizations, etc. by helping with scheduling, setup, attending and leading training when appropriate. 
• Attends workshops and other safety education programs to obtain current emergency response information and interact with state and regional emergency response officials. 
• Maintains certifications and training as required in the performance of the duties and responsibilities of the office and acquires additional training as offered by TEMA, Homeland Security or other entities. 
• Disseminates safety awareness and emergency response information to the public, schools, etc. 
E. Administrative Functions 
• Prepares and maintains purchase orders and requisitions and maintains all budgetary and spending records pertaining to rural fire departments when it involves the county budget. 
• Works with the IT Department to coordinate the use and procurement of computer and peripheral hardware including GIS mapping technology, network operations, crisis information management software, emergency operation databases, etc.   
• Assists the Logistics Chief with maintaining records of assets and other inventory records. 
• Performs research as needed, assists with applying for appropriate grant funding for emergency management and assumes responsibility for the coordination of grants including requests, specifications, bids, purchases, distribution, training, tracking and audits. 
• Maintains records of expenditures to monitor the departmental budget and ensure compliance with budgetary goals and objectives. 

III. Other Job Duties 
Performs other job duties as assigned. 

IV. Primary Job Challenges 
Job duties require high degree of organization and ability to deal courteously with a variety of individuals requesting assistance or information. 
  
V.  Equipment Operated 
Computer, phone system, copier, scanner, and other standard office equipment. 

VI. Key Competencies Required 
Job Content Knowledge: 
Knowledge of acceptable office management practices and procedures, equipment, and secretarial techniques.  Knowledge of administrative functions to support the Emergency Management function for a county and/or municipality. 

Language Skills:  
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization. 

Mathematical Skills:   
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. 

Reasoning Ability:   
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems by choosing from a very small number of known choices with great reliance on how problems were dealt with before. 

Teamwork:  Develops constructive and cooperative working relationships with others.  Encourages others to express their ideas and opinions.  Provides input into identifying and solving problems.  Anticipates need of others for information about job tasks and work environment and provides it to them in a timely manner.  Willingly assists others with job tasks when appropriate.   

VII. Physical Demands and Work Environment 
Physical Demands: Performance of the essential duties of this job requires the incumbent to: 
• Regularly sit, stand and walk. 
• Regularly use hands to finger, handle, or reel. 
• Regularly reach with hands and arms. 
• Regularly talk or hear. 
• Regularly lift up to 15 pounds. 

Work Environment:   
The work environment for this position is primarily an office environment and is moderately noisy (examples: business office with computers and printers, light traffic, etc.).

Requirements

VIII. Qualifications 
Education and Experience: The required knowledge, skill, and abilities to satisfactorily perform job duties are normally acquired through attainment of a high school diploma or equivalent and 4 or more years of experience.

 
Required Certifications/Licenses:  
Valid Tennessee Driver’s License 

Summary

The Maury County Human Resources Department is accepting 

internal and external applications for the position of

EMA Administrative Assistant.

This is a full-time position grade 8, with a starting pay rate of $19.71 per hour.

Maury County Government is an E-Verify employer. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States.