About the Department

Join The Ranch/Fairgrounds at Larimer County as an Event Coordinator I/II.

At The Ranch in Loveland, CO, we're not just another venue; we're a dynamic hub of entertainment, events, and community engagement. As a member of our team, you'll find yourself at the heart of an operation that seamlessly orchestrates everything from thrilling concerts and captivating trade shows to heartwarming community gatherings and adrenaline-pumping rodeos. Working here isn't just a job; it's an opportunity to be part of something truly special, where every day brings new challenges and exciting experiences. Whether you're coordinating logistics behind the scenes, delighting guests with exceptional service, or contributing creatively to our diverse range of events, you'll be immersed in a fast-paced environment where innovation and passion collide. Join us at The Ranch and embark on a journey where your skills are valued, your ideas are heard, and your contributions make a real difference.

The Ranch Events Team delivers more than 1,100 events annually, welcoming nearly one million guests to one of Colorado's premier event destinations. Our Event Coordinators manage a diverse portfolio of events, including consumer shows, conventions, sporting events, equestrian competitions, trade shows, festivals, community celebrations, and the nationally recognized Larimer County Fair & PRCA Rodeo. This is a fast-paced, customer-focused role where no two days are the same. As The Ranch continues its exciting campus expansion—including a new Event Lawn and Amphitheater- our team plays a key role in shaping the future of events in Northern Colorado. We are looking for a collaborative, organized, and solution-oriented professional who thrives in a dynamic environment, enjoys building strong client relationships, and is passionate about creating exceptional event experiences.

Position Duties

What you'll be doing:

Manage a portfolio of assigned events from initial booking through post-event settlement, serving as the primary point of contact and delivering an exceptional client experience throughout the planning process.
Plan and coordinate all event logistics, including facility layouts, staffing, food and beverage, security, parking, ticketing, vendors, and event timelines while collaborating with internal teams and external partners.
Oversee on-site event operations, adapt to changing conditions, resolve issues as they arise, and ensure events are executed safely, efficiently, and in compliance with client contracts and County policies.
Build and maintain strong relationships with event organizers, promoters, vendors, sponsors, community organizations, and operational partners to encourage repeat business and support long-term client success.
Prepare event estimates, settlements, and financial documentation, monitor event budgets, track expenses, and ensure contractual obligations are met.
Support the planning and execution of signature events, including the Larimer County Fair & PRCA Rodeo and other Ranch-produced events, while contributing ideas for continuous improvement and future event development.
Partner with the Sales, Marketing, Operations, Parking, Security, and Hospitality teams to ensure seamless event execution and exceptional guest and client experiences.
Foster a collaborative, team-oriented environment by supporting fellow Event Coordinators, sharing best practices, participating in special projects, and pursuing opportunities for professional growth as The Ranch continues to grow.

To view the full job description, visit - https://www.larimer.gov/hr/careers/job-descriptions#/app/detail/Event_Coordinator_I & https://www.larimer.gov/hr/careers/job-descriptions#/app/detail/Event_Coordinator_II

What we're looking for:

Strong knowledge of event planning, venue operations, and customer service, with the ability to manage multiple events and competing priorities.
Excellent organizational and project management skills, with exceptional attention to detail and the ability to anticipate client and operational needs.
Strong verbal and written communication skills, with the ability to build positive relationships with clients, vendors, sponsors, community partners, and internal teams.
Proven ability to think critically, solve problems under pressure, and make sound decisions in a fast-paced, ever-changing environment.
Experience preparing event estimates, managing budgets, reviewing contracts, and completing accurate financial settlements.
Ability to coordinate cross-functional teams, supervise temporary staff and volunteers, and work collaboratively with Operations, Sales, Marketing, Security, Parking, and Hospitality teams.
Proficiency with Microsoft Office and event management software, with the ability to quickly learn new systems and maintain accurate event records.
Flexibility to work evenings, weekends, holidays, and extended hours, particularly during major events such as the Larimer County Fair and other campus-wide events.
A customer-focused mindset with a high level of professionalism, initiative, accountability, and a commitment to delivering exceptional client and guest experiences.

Minimum Qualifications

All candidates will be screened for the following required minimum qualifications. Any candidate who does not meet all of the qualifications listed as required will be eliminated from the process.

This position could hire as an Environmental Health Specialist I or II depending on qualifications.
Event Coordinator I

One (1) year of experience in a directly related field or in the performance of similar duties and responsibilities required.
Bachelor's Degree, or equivalent education, from an accredited college or university with major coursework in Marketing, Public Relations, Business Administration, or a related field required.
Possession of a valid Driver's License by date of hire required.

Event Coordinator II

Three (3) years of experience in a directly related field or in the performance of similar duties and responsibilities required.
Bachelor's Degree, or equivalent combination of education and/or experience, from an accredited college or university with major coursework in Marketing, Public Relations, Business Administration, or a related field required. Related education or experience may be substituted on a year for year basis.
Possession of a valid Driver's License by date of hire required.

Benefits
Here’s what Larimer County offers for all Regular, Limited Term, and Appointed positions:

• Medical, Dental, and Vision benefits
• FSA or HSA (depending on the medical plan)
• Short- and Long-Term Disability
• Employee Assistance Program
• Basic Life/AD&D Insurance
• Accident and Critical Illness Insurance
• Retirement Plan 401(a) with employer match
• 457(b) Deferred Compensation
• Generous paid time off, including vacation, sick leave, and holidays

Want to dive into the details? Check out Larimer County's Benefits. https://www.larimer.gov/hr/benefits.

Other Qualifications

Please Note:
This position typically works eight-hour shifts. Because events occur outside of standard business hours, the schedule includes evenings, weekends, and occasional extended workdays. Employees may work remotely one day per week, subject to operational needs.

An offer of employment is contingent upon the successful completion of required pre-employment checks or testing.

All application components must be submitted by 11:59 PM MT on the closing date listed.

Larimer County is an Equal Opportunity Employer and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.

Benefits

For all temporary positions, sick leave and our Employee Assistance Program are available and other benefits may be available.

Larimer County offers the following for all Regular/Limited Term positions:

Medical, Dental, and Vision Benefits.
Flexible Spending Accounts / Health Savings Account
Short and Long Term Disability.
Employee Assistance Program
Basic Life/Accidental Death & Dismemberment
Accident Insurance
Critical Illness Insurance
Retirement Plan 401(a) with employer match.
457(b) Deferred Compensation.
Paid time off including vacation, sick and holidays.

Click here to view information on Larimer County's Benefits.

Supplemental Questions

Please choose one of the Larimer County guiding principles listed that you feel most applies to you and this position - Larimer County will add value to the lives of its citizens today and in the future by:

Being good stewards of public resources.
Promoting innovation, adaptability, and committing to continuous improvement.
Providing consistent quality customer service.
Empowering people to take responsibility.
Cultivating collaborative partnerships.
Being a fulfilling, respectful, and enjoyable place to work.

Based on your choice in the previous question, describe how you would apply this guiding principle in this position.

Do you possess, or have the ability to obtain, a valid driver's license by date of hire?

Are you a current or previous employee of Larimer County?

Do you have at least one (1) year of experience in a directly related field or in the performance of similar duties and responsibilities?

Do you have a Bachelor's Degree, or equivalent education, from an accredited college or university with major coursework in Marketing, Public Relations, Business Administration, or a related field?

Required Question

Agency Information

Employer: Larimer County

Event Coordinator I or II