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Posted 2w ago

Executive Admin Assistant

@ Brown Bottling Group
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Ridgeland, Mississippi, United States
OnsiteFull Time
Responsibilities:scheduling meetings, coordinating projects, creating presentations
Requirements Summary:5+ years executive administrative experience; highly skilled with Microsoft Office (Excel, Word, PowerPoint, Teams, Outlook) and Adobe; strong organization, communication, project management, leadership, and confidentiality.
Technical Tools Mentioned:Microsoft Office, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Teams, Microsoft Outlook, Adobe
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Job Description

Do you have a high attention to detail, exceptional organization skills, and looking for a long term career?Come join our team at Brown Group Companies as Executive Administrative Assistant.Job Summary: Offers administrative support services to the Brown Group President/CEO. Requires independent judgment, initiative, attention to detail, and drive. Must be able to maintain the utmost confidentiality and have a sense of urgency to work on time-sensitive critical projects. May perform special assignments, research information, compile reports, and create presentations. Being organized and structured is critical to success in this role.  



Essential Functions and Responsibilities:




  • Lives and models BROWN VALUES in everything we do.

  • Plan, schedule, and maintain events and meetings in Outlook for the President/CEO and Executive Team.

  • Track multiple projects and coordinate the efforts of others to stay on track to meet project deadlines.

  • Provide administrative support for the executive team when needed.

  • Coordinate and maintain the progress of critical projects keeping the President/CEO up to date.

  • Answer and field calls, emails, texts, and other communications for the President/CEO.

  • Communicate effectively with other departments, leaders, team members, customers, and vendors taking and relaying messages, gathering information, and tracking progress on projects.

  • Create presentations, flyers, announcements, and standard operating procedures in Power Point, Word, and Adobe.   

  • Maintain building maintenance by scheduling repairs and periodic inspections.  

  • Manages special projects such as Christmas card mailing, Annual Operating Plan, and manuals.

  • Various office management functions such as package shipments, event coordination, and vendor coordination.

  • Liaison for multiple board of directors, Pepsico, other bottling/distribution companies.

  • Schedule travel arrangements for President/CEO and executive staff.



Physical Demands:




  • Ability to be stationary for long periods of time.

  • Finger and hand manipulation such as writing or typing required for long periods of time.

  • Minimal lifting of less than 25 lbs. infrequently

  • Move throughout office, distribution facilities, and customer locations including climbing stairs required.



Work Environment:




  • The work environment is primarily in the office setting.

  • Occasional work in distribution center warehouse with limited climate controls.

  • Occasional overnight travel.