Job Description:
Under the direction of the Chief Financial Officer, the Executive Administrative Assistant is responsible for helping ensure the smooth day-to-day operation of the Finance Department. They will handle a variety of administrative and support functions for the CFO and Finance Department including: calendar and schedule management; project and event support; document preparation and management; timekeeping; and general administrative duties. The position will be responsible for assisting the Chief Financial Officer with special reports as needed. Essential functions include:
- Coordinating, scheduling, attending meetings and preparing meeting minutes.
- Maintaining department calendars; Screen and prioritize phone calls and emails.
- Assisting with project coordination, event planning and team initiatives.
- Drafting, proofreading, editing, and formatting reports, presentations, correspondence and other internal or external documents.
- Maintaining electronic and paper filing systems.
- Processing department timesheets and leave schedules.
- Data entry, filing, typing, copying, printing and scanning.
- Making travel arrangements for Finance Department staff.
- Creating department supply orders, reviewing invoices and coordinating document reviews; Entering new requisitions and releases for invoices payments.
- Performing other duties as assigned.
Qualifications
Education:
Bachelor’s degree or equivalency.
Experience:
Must have a minimum of four (4) years’ experience as an Assistant and have a good work history.
Certifications:
Must possess a valid Illinois driver's license and with good driving history.
Proficiencies:
Must demonstrate strong customer service, problem-solving, analytical, and critical thinking skills. The individual must be highly organized with a penchant for detail.
Must be able to successfully work on numerous projects simultaneously and efficiently to meet project deadlines.
Must possess excellent reading comprehension, written and oral communication skills and be able to type with speed and accuracy.
Must be adept at proofreading and editing documents for spelling, grammar, and punctuation demonstrate excellent interpersonal skills.
Maintain confidentiality, possess an aptitude for mathematics, and be able to make good decisions and work independently.
Physical Requirements:
This role requires sitting for extended periods, typing on a computer, and attending meetings.
Working Conditions:
This position is based in an office setting, with standard office equipment, including a computer, phone, and desk space.
This role may require travel within the six-county RTA region, and travel outside of the RTA region. This position is not eligible for a hybrid work schedule or remote work.
Salary
Full Salary Range: $40,057-$90,374
Midpoint: $67,216
Starting Salary Range: $55,636-$78,795
Pace provides full pay ranges so candidates can consider their long-term growth potential.
Company
Pace, the Suburban Bus Division of the Regional Transportation Authority (“Pace”), was established to aid and assist public transportation in the six-county northeastern Illinois area consisting of Cook, DuPage, Kane, Lake, McHenry, and Will Counties.
As an equal opportunity employer, Pace seeks to employ qualified personnel in all job classifications and to provide equal opportunities in a manner that will not discriminate against any person because of actual or perceived race, color, religion, sex, age, national origin, ancestry, pregnancy, marital or civil union status, citizenship status, disability, military or veteran status, sexual orientation, gender identity or expression, order of protection status, childbirth, medical conditions related to pregnancy or childbirth, genetic information, or any other protected characteristic defined under applicable law.
Thank you for your interest in Pace. If you are having difficulty completing this application or require other assistance, please contact Devlin Collins at [email protected].