HiringCafe
Posted 1w ago

Executive Administrative Assistant

@ TemperPack
View All Jobs
Richmond, Virginia, United States
HybridFull Time
Responsibilities:managing calendar, coordinating travel, organizing meetings
Requirements Summary:6+ years supporting C‑suite, exceptional organization and communication, deep Microsoft 365 proficiency, discretion, proactive decision-making, bachelor’s degree or equivalent experience preferred.
Technical Tools Mentioned:Microsoft Outlook, Microsoft Teams, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, E-Verify
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Job Description

Job Description: 



This is a high-visibility, high-trust role at the center of TemperPack’s executive operations. The Executive Administrative Assistant works directly with the Chief of Staff and the Executive Leadership Team (ELT)- keeping leadership organized, events running smoothly, and day-to-day operations humming across our offices and beyond.



 



We’re looking for someone who takes ownership, reads the room, anticipates needs before they’re voiced, and represents the executive office with professionalism and warmth. If you thrive in a fast-paced environment where no two weeks look the same — this is the seat for you.



 



 Job Title: Executive Administrative Assistant



Supervisor’s Title: Chief of Staff



Department: Executive



Location: Richmond, VA (Hybrid)



 



About TemperPack 



TemperPack is a rapidly growing company based in Richmond, Virginia and with locations in Las Vegas, Nevada, and Lansing, Michigan. We design and manufacture innovative, sustainable packaging components for cold-chain shipping of food and pharmaceutical products.  The markets we serve have an urgent need for disruptive, sustainable alternatives to replace the wide array of non-sustainable packaging materials conventionally used in the cold-chain such as Styrofoam coolers.  Our aspiration is to provide packaging solutions that customers and end-consumers feel great about using.



 



Essential Job Functions:




  • Manage complex, high-priority calendars for the CEO and ELT — appointments, prioritization, and proactive conflict resolution

  • Coordinate executive travel: flights, hotels, ground transportation, and itineraries that are accurate and ready before departure

  • Prepare and reconcile expense reports for executive team members

  • Organize internal and external meetings end-to-end: scheduling, agendas, reminders, venue booking, and catering coordination

  • Support Board of Directors meeting logistics, including preparation, scheduling, and follow-up coordination

  • Serve as the front-of-house for the Richmond office — greeting visitors, managing the environment, and owning the experience from arrival to departure

  • Manage corporate travel accounts, purchasing cards, and vendor relationships for office needs

  • Support our commercial team with trade show planning, customer event coordination, and travel logistics

  • Provide remote support to Las Vegas and Holt, MI offices on office management and company events

  • Partner with the Chief of Staff on special projects, communications support, and cross-functional coordination as needed