Serves as executive assistant to VP/GM Intel Solutions and its business areas.  Will be the primary Point of Contact (POC) for the office and provide administrative support by performing a variety of complex and routine administrative duties in compliance with written and oral guidance and policies.

The ideal candidate will be experienced working with C-Suite executives and can handle a wide range of administrative and executive support related tasks.


Responsibilities will include:

• Facilitate daily office operations (e.g., scheduling and coordinating meetings, calendar management, and general office logistics) with an emphasis on calendar de-confliction and hybrid challenges (virtual, on-site, customer)
• Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
• Review incoming and outgoing correspondence, including preparing documents for signature and ensure proper routing
• Edit presentations, briefings, and reports; check for formatting, proofread, and edit as necessary.
• Coordinate travel logistics and itineraries. Monitor travel-related expenses and reconcile within policy timeline.
• Assist in coordinating special projects/events, including planning and coordinating multiple presentations, disseminating information, and organizing team events.
• Coordinate new employee onboarding, provide information pertaining to creation requests for network access accounts, IT equipment and workspace and laptop set-up.
• Update and maintain records, files and other documents/materials (electronic or in hard copy).
• Performs multiple critical and time-sensitive tasks simultaneously.
• Host visitors, coordinate parking, pass security clearances and escort uncleared visitors

 

Virginia

116908

None

1st Shift

Sterling

Full-Time

Executive Assistant

Internal/External

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.

Intelligence & Security (I&S), based in McLean, Virginia, designs and delivers advanced defense, intelligence, and security solutions that support the important missions of our customers. Our pride and dedication shows in everything we do—from intelligence analysis, cyber operations and IT expertise to systems development, systems integration, and operations and maintenance services. Knowing that our work enables the U.S. military and government to recognize, manage and defeat threats inspires us to push ourselves and our technologies to new levels.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.

Intelligence & Security

73068

25%

Yes

Other Professionals

Experienced

None

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

Intern Benefits: Temporary employees generally are not eligible for BAE Systems benefits, but can elect to participate in the 401(k) savings plan. Temporary employees working 20+ hours per week are eligible for medical benefits, the employee assistance program, and business travel accident insurance.

Please note: Some benefits may be different for union employees that are governed by a collective bargaining agreement (CBA) or for positions covered by a wage law called the McNamara-O’Hara Service Contract Act (SCA).