About the Department

The Executive Assistant provides high-level administrative and operational support to the Director of Administration, Board of Commissioners, County Attorney, and Human Resources Department. This position serves as a trusted partner to County leadership by managing executive communications, coordinating strategic initiatives, facilitating interdepartmental collaboration, preparing reports and presentations, maintaining confidential records, and supporting the execution of organizational priorities.

The Executive Assistant exercises independent judgment, discretion, and professionalism while handling sensitive information, coordinating multiple projects and deadlines, and serving as a liaison between County leadership, elected officials, department heads, employees, external agencies, and the public. The position requires exceptional organizational, communication, and problem-solving skills and the ability to anticipate needs, manage competing priorities, and ensure the efficient operation of executive functions.

Position Duties

Duties and Responsibilities:

Manages and coordinates schedules, meetings, appointments, and priorities for the Director of Administration and Board of Commissioners
Greets visitors, answers incoming telephone calls, responds to routine inquiries, and directs questions or concerns to the appropriate department or individual as needed
Reviews incoming correspondence and inquiries, determines appropriate action, and responds independently when appropriate
Prepares and submits claims for payment, including maintaining bookkeeping and financial records for assigned departments
Maintains official records, contracts, resolutions, agreements, and executive documents in accordance with County requirements
Monitors Commissioner departmental budgets and advises the Board of Commissioners when additional appropriations may be necessary
Assists with budget preparation, monitoring, and reporting activities for assigned departments
Prepares payroll and departmental claims for the Commissioners’ Office, County Attorney, and Human Resources Department
Serves as a liaison between County leadership, elected officials, department heads, employees, outside agencies, and the public.
Prepares, reviews, and distributes agendas, reports, presentations, meeting materials, and official correspondence for executive leadership
Provides administrative support for boards, committees, and executive leadership meetings
Performs additional duties as assigned in support of executive and organizational objectives

Key Performance Standards:

Ensures all work is completed in compliance with applicable state statutes, local ordinances, and County policies
Adheres to all County and State regulations related to financial and account management practices
Maintains accurate accounting and reconciliation of all monies received and processed on a daily basis
Meets all deadlines established by state statutes, local ordinances, and the Board of Commissioners
Provides professional and responsive customer service in accordance with standards established by the Board of Commissioners
Ensures all forms, reports, and correspondence are accurate, complete, and compliant with County formatting and procedural guidelines

Minimum Qualifications

Position Qualifications:
High school diploma or GED required, with at least two years of prior experience or training in computer applications, accounting, bookkeeping, and general office administration preferred. An equivalent combination of education, training, and experience that provides the necessary knowledge, skills, and abilities to successfully perform the essential functions of the position may also be considered.

Required Skills:

Ability to accurately calculate, compile, and maintain data and records
Ability to provide guidance, support, and direction to others regarding office procedures, policies, and standards
Ability to maintain positive and professional working relationships with coworkers, departments, and the public
Ability to handle highly confidential personnel, legal, financial, and strategic information
Ability to manage multiple assignments simultaneously, prioritize tasks, and meet established deadlines under heavy workloads
Ability to prepare clear and professional documents and correspondence using proper grammar, spelling, and communication skills
Ability to communicate professionally and effectively with members of the public, including in difficult or emotionally charged situations
Strong attention to detail and organizational skills
Ability to accept and work under direction from multiple individuals, including situations involving differing priorities or instructions
Advanced proficiency in Microsoft Office Suite, presentation development, and report preparation

Confidentiality & Professional Discretion Requirements:
Must demonstrate the ability to exercise discretion and sound judgment when handling confidential, sensitive, and protected information. The employee is required to maintain strict confidentiality in accordance with County policies, applicable laws, and professional standards. As a condition of employment, the County will provide a Non-Disclosure Agreement (NDA) that the employee must sign, and the executed NDA will be maintained in the employee’s personnel file.

Other Qualifications

Working Conditions: Working conditions include a variety of interpersonal situations that must be handled with good judgement in a professional, discreet manner. The ability to work on several tasks at the same time and complete tasks effectively is required. This position requires the ability to work and communicate well with individuals from all levels.

ADA Compliance:
Physical Factors: Working conditions involve sitting for long periods, sitting/walking at will, keyboarding, lifting/carrying objects weighing less than 25 pounds, close vision, color/depth perception.
Environmental Factors: Working conditions are normal for an office environment. Boone County, Indiana, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Benefits

: Full-time employees are eligible for:
Retirement Benefits
Medical
Dental
Vision
PTO
Paid Holidays
Life Insurance & more!
*Waiting period may apply

Agency Information

Employer: Boone County Government
Address: 127 W Main St

STE 400

Lebanon, Indiana, 46052
Phone: 765-535-7566
Website: https://boonecounty.in.gov/