Position Summary

The Executive Assistant provides comprehensive administrative and operational support to the CEO. This role requires a high level of professionalism, confidentiality, initiative, and sound judgment. The Executive Assistant serves as a trusted partner, ensuring seamless day-to-day operations and successful execution of strategic initiatives.

Key Responsibilities

• Provide daily administrative support, including calendar management, meeting coordination, travel arrangements, and event planning.


• Manage and prioritize complex and competing demands in a fast-paced environment.


• Coordinate and follow through on executive projects, ensuring proper delegation, accountability, and timely completion—often under tight deadlines.


• Prepare, review, and assist in drafting business documents, presentations, reports, and correspondence for internal and external audiences.


• Conduct research and perform preliminary data analysis to prepare materials for executive review and presentation.


• Develop and coordinate meeting agendas, timelines, and supplemental materials for leadership meetings and executive sessions.


• Manage and maintain the CEO’s calendar, including scheduling, conflict resolution, and prioritization of urgent matters.


• Serve as a liaison between the CEO and internal departments, ensuring clear communication and alignment across teams.


• Handle sensitive and confidential information with discretion and professionalism.


• Support day-to-day operational coordination to enhance overall organizational efficiency.


• High integrity, accountability, and ownership mindset.


• Appreciation for teamwork, service, and contributing to a mission-driven organization rooted in Love and Service.

Core Competencies

• Executive presence and professionalism


• Strategic thinking with attention to detail


• Problem-solving and initiative


• Adaptability and resilience


• Cross-functional collaboration


• Confidentiality and integrity

 

Work Location & Schedule

• Primary location: Roanoke, Va.

• Regular hours: Monday through Friday, 8:00 a.m. to 5:00 p.m.


• Flexibility to adjust schedule as necessary to support month-end close, audits, and business needs.

Work Environment

• Position is primarily indoors in a professional office environment.

• Regular use of standard office equipment such as computers, phones, photocopiers, and filing systems.


• Work involves periods of sitting, with occasional standing, walking, and light lifting.


• Moderate noise level consistent with an office setting.

Communication Requirements

• Must possess strong oral and written communication skills.


• Ability to clearly convey financial information to leadership and cross-functional teams.


• Strong active listening skills to understand business needs and financial impacts.


• Regular interaction with Finance team members, leadership, and other departments via phone, email, and in-person meetings.

 

Physical Demands

• Work is primarily sedentary, performed in an office environment.


• Extended periods of sitting at a computer workstation are required.


• Occasional standing, walking, bending, and reaching as needed.


• Must be able to lift up to 15 pounds occasionally (e.g., training materials, small office equipment).


• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.