About the Department

The Executive Assistant for the Office of the President and the Office of the Trustees provides high-level executive, administrative, and operational support to the President and the Chief of Staff at Springfield College. This role also supports the coordination needs of the Office of the Trustees, working in close collaboration with the Board Professional. As a trusted member of the President's Office, the Executive Assistant ensures seamless operations, supports event planning and communications, manages activities at the Presidential House, and coordinates the review process for institutional affiliation agreements and contracts. The position requires sound judgment, impeccable discretion, and a high degree of professionalism. The successful candidate will demonstrate the ability to manage multiple priorities in a fast-paced, high-stakes environment.

Actual salaries will vary depending on multiple factors, including but not limited to degrees attained, experience, and other considerations permitted by law. Comprehensive compensation details, including any additional benefits, will be communicated upon finalization of the employment offer.

Position Duties

Executive Support to the President and Chief of Staff

• Manage complex calendars, scheduling, and travel logistics for the President and Chief of Staff.
• Prepare briefing materials, agendas, and follow-up documentation for meetings and engagements.
• Serve as the first point of contact and key liaison for the Office of the President, handling internal and external inquiries with professionalism and discretion.

Support for the Office of the Trustees

• Collaborate with the Board Professional to support trustee communications, meeting logistics, and materials preparation.
• Assist in planning board-related events and coordinate trustee hospitality and travel arrangements.
• Ensure the timely delivery of accurate board materials.

Event Planning and Coordination

• Coordinate logistics for events hosted by the President and/or the Office of the Trustees, including leadership dinners, cultivation events, and VIP campus visits.
• Serve as liaison with internal departments (Advancement, Dining Services, Facilities, etc.) and external vendors.

Presidential House Management

• Serve as the primary coordinator for the scheduling, hospitality, and event logistics for the Presidential House.
• Work with Facilities and Campus Operations to maintain event readiness and manage vendor access as needed.

Affiliation Agreements and Contract Coordination

• Track contract status, coordinate reviews, ensure timely routing and follow-up, and maintain organized records in collaboration with legal and academic stakeholders.
• Support communication and workflow efficiency across academic departments, legal counsel, and other parties.

Special Projects and Communications

• Assist with institutional communications, strategic initiatives, and cross-divisional projects.
• Reconcile and monitor departmental budgets; process expense reports and manage procurement for both the President’s Office and the Presidential House.

Minimum Qualifications

• Bachelor’s degree required; Master’s degree preferred.
• 5+ years of progressive executive-level support experience, preferably in higher education or nonprofit settings.
• Demonstrated experience coordinating executive-level communications, events, and projects.
• Experience working with legal documents, contracts, or institutional agreements is strongly preferred.
• High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with board portals (e.g., OnBoard) or document routing systems a plus. 

• Strong digital literacy and comfort with different technology platforms is essential

Other Qualifications

• Outstanding organizational skills and attention to detail.
• High emotional intelligence and discretion in managing confidential information.
• Strong initiative and proactive problem-solving abilities.
• Ability to work independently and collaboratively across teams.
• Professional demeanor and polished communication skills.
• Flexibility to work occasional evenings and weekends for board meetings and presidential events.
• Commitment to the mission and values of Springfield College.

Occasional evening, holiday or weekend work required for Commencement Weekend, occasional Board of Trustee weekend meetings/events and occasional Office of the President events.

Benefits

At Springfield College we offer competitive and generous benefit options for employees and their families.

• Tuition benefits for employees and dependents
• Tuition exchange program for dependents
• Generous paid time off benefits
• Paid Sick Leave Benefits
• 403(b) retirement plan (TIAA) with a generous college match
• Medical, Dental and Vision plan(s)
• Health Reimbursement Arrangement (HRA)
• Flexible Spending Accounts (health care expenses and dependent care)
• Life and accident insurance plans
• Long-term disability
• Optional voluntary benefits
• Employee Assistance Program (EAP)
• Wellness benefits and programs
• Free use of our state-of-the-art Wellness Center

Part-time employees earn pro-rated holiday, vacation and sick leave.

To learn more about our Benefit Package, visit our Human Resources page.

Agency Information

Employer

Springfield College

Address

263 Alden Street








Springfield, Massachusetts, 01109

Phone

413-748-5678

Website

http://www.springfield.edu