About Pyrotecnico
For more than a century, Pyrotecnico has been engineering moments of celebration and wonder. We are the people and the pride behind world-class fireworks displays, breathtaking drone light shows, and the special effects that give live events their most electrifying moments.
Every great show is built by people who care deeply about every detail, every effect, and every moment. At Pyrotecnico, that's exactly who we are. If you thrive on big ideas and bold productions, you’ll feel right at home.
Position Summary / Objective
We are seeking a highly accomplished and discreet Executive Assistant to serve as the primary administrative partner to our Chief Executive Officer, with occasional support to other members of the Executive Team. This is a fully on-site, full-time position based in New Castle, PA.
The ideal candidate brings a polished professional background from a demanding, high-stakes environment, such as a financial institution, law firm, or similar professional services organization, and is accustomed to operating with a high degree of autonomy, confidentiality, and precision. This individual will be a trusted extension of executive leadership, managing complex schedules, sensitive communications, and critical administrative functions with professionalism and poise.
Role Responsibilities
The following duties represent the primary responsibilities of the role. This list is not exhaustive. The individual in this position will perform additional tasks as assigned, adhere to all provisions of the Employee Manual, and participate in company initiatives and projects.
Executive Support
- Manage the CEO’s complex and evolving calendar, including scheduling all internal and external meetings, resolving conflicts, and prioritizing requests aligned with organizational objectives.
- Serve as the primary point of contact between the CEO and internal/external stakeholders, including investors, clients, and executive peers.
- Screen, triage, and respond to correspondence on behalf of the CEO; draft communications, memos, and reports with accuracy and appropriate tone.
- Anticipate the needs of the CEO and proactively address logistical and administrative matters before they arise.
- Prepare briefing documents, meeting agendas, presentations, and background materials for executive meetings and engagements.
Travel & Logistics
- Coordinate complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
- Manage travel expense reporting and reconciliation in a timely and accurate manner.
- Anticipate and resolve travel disruptions or schedule conflicts with minimal direction.
Meeting & Event Coordination
- Organize and coordinate meetings, leadership team meetings, and executive off-sites, including preparation of agendas, logistics, and post-meeting documentation.
- Record accurate meeting minutes and track action items to ensure timely follow-through.
- Plan and execute executive-level events, dinners, and client engagements as needed.
Administrative Operations
- Manage confidential documents, contracts, and sensitive organizational information with strict discretion.
- Liaise with legal, finance, HR, and operations teams on behalf of the CEO to drive cross- functional initiatives and information flow.
- Handle special projects and strategic initiatives as assigned by the CEO.
- Provide occasional administrative support to the Executive Team as needed.
Work Environment
This is a fully on-site position at our New Castle, PA headquarters.
Physical Demands
This role involves mostly office work, including sitting, standing, walking, and using hands for typing and handling documents. Occasional lifting of light items may be required.
Position Type / Expected Hours of Work
Regular business hours apply, with flexibility expected as executive schedules demand. Some evening and weekend availability may be required to support CEO travel or time-sensitive matters.
Travel
This position requires negligible travel.