📍 Remote (Virginia Preferred) | Travel Required

Do you thrive on keeping leaders organized, projects moving, and events running seamlessly? Moms In Motion is seeking a highly organized, detail-oriented Executive Assistant to support our CEO and COO.

This is more than a traditional administrative role. We’re looking for a proactive professional who enjoys managing complex calendars, coordinating travel, planning leadership events, and serving as a trusted partner to executive leadership.

✔ Manage executive calendars, scheduling, and travel arrangements

✔ Coordinate leadership meetings, company retreats, and special events

✔ Work directly with hotels, vendors, and event planning partners

✔ Manage event budgets, contracts, logistics, and attendee communications

✔ Conduct research and prepare reports, presentations, and executive materials

✔ Attend meetings, take detailed notes, and track action items

✔ Support company programs, projects, and strategic initiatives

✔ Handle confidential information with professionalism and discretion

✅ Strong time management, organizational, scheduling, and project coordination skills 
✅ Exceptional attention to detail and superior research abilities 
✅ Able to work independently while contributing effectively as part of a team 
✅ Strong verbal and written communication skills 
✅ Excellent interpersonal skills to collaborate across all levels of internal staff, management, and external stakeholders 
✅ Strong administrative writing, reporting, and presentation skills, specifically with Canva and PowerPoint 
✅ Event planning experience and familiarity with travel logistics are required 
✅ Proven leadership or management experience 
✅ Proficiency in Microsoft Office, internet research, and general computer applications 
✅ Strategic thinking and planning  
✅ Must submit to a criminal background check 
✅ Two professional references required 

⭐ Contract negotiation experience

⭐ Budget management experience

⭐ Google Workspace and Zoom Workspace experience

⭐ Leadership or management experience

Perks & Benefits

We’ve got you covered with:

Please visit www.MomsInMotion.net to learn more and apply