Benefits:
- 401(k) matching
- Bonus based on performance
- Company parties
- Employee discounts
- Health insurance
- Paid time off
About the role
I am looking for a highly organized, discreet, fast-moving Executive Assistant / Operations Assistant to support me across multiple businesses in legal, investing, and operations.
This is not a passive admin role. I need someone who can help me buy back time, reduce noise, protect my calendar, manage follow-through, and keep priorities moving without constant hand-holding.
You will work closely with me on inbox triage, scheduling, hiring coordination, action-item tracking, and day-to-day execution support.
What success looks like
- My inbox is organized and only the right items reach me
- My calendar is protected and priorities are scheduled intentionally
- Hiring moves faster and more cleanly
- Open loops are tracked and followed through
- I spend less time on coordination and more time on high-value work
Responsibilities
- Manage and triage inbox daily
- Draft routine email responses and flag only high-priority items
- Manage calendar, schedule meetings, and reduce unnecessary interruptions
- Track action items, follow-ups, and deadlines across multiple businesses
- Coordinate recruiting, candidate communication, interview scheduling, and hiring logistics
- Organize notes, files, and priority lists
- Prepare daily and weekly summaries of what needs attention
- Help keep office and operational tasks moving
- Follow up with team members and outside parties to ensure completion
- Assist with light research and administrative support as needed
Ideal candidate
- 5+ years supporting an executive, founder, attorney, investor, or operator
- Excellent written and verbal communication
- Strong judgment and discretion
- Highly organized and detail-oriented
- Able to prioritize fast without getting overwhelmed
- Comfortable working across multiple businesses and shifting priorities
- Calm, professional, and proactive
- Strong follow-through and accountability
- Comfortable with Google Workspace, calendars, spreadsheets, and modern tools
- Bonus: experience in law, real estate, recruiting coordination, or executive support in a fast-paced environment
This role is not for you if:
- You need constant step-by-step direction
- You struggle to prioritize when multiple things are moving
- You avoid follow-up or hard conversations
- You are only looking for a basic receptionist or front-desk style role
To apply
Please send:
- Your resume
- A short note explaining what kind of executive you support best
- An example of a chaotic situation you helped organize
- Your preferred compensation range
- Whether you are open to part-time trial leading to full-time