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Posted 1mo ago

Executive Assistant to CEO

@ Thrive Behavioral Health
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Warwick, Rhode Island, United States
$25/hrOnsitePart Time
Responsibilities:Supervise staff, Maintain schedule, Assist recruitment
Requirements Summary:Associate's degree or equivalent; 7+ years executive secretarial/office management; MS Office proficiency; valid driver’s license.
Technical Tools Mentioned:Microsoft Office, Outlook, Teams
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Job Description

EXECUTIVE ASSISTANT TO THE PRESIDENT/CEO

 EXECUTIVE MANAGEMENT

WORKER CATERGORY – EXEMPT

 

As a CCBHC (Certified Community Behavioral Health Clinic), Thrive Behavioral Health provides a comprehensive range of high quality mental health and substance use disorder services that are accessible to all members of our community regardless of insurance status or ability to pay.

 

General Summary:  To provide administrative support to the office of the President/CEO.

 

 

Schedule: Mon-Fri, First Shift - 16 hours per week to start

Location: Warwick, RI

Salary: Starts at $25 per hour

 

Essential Responsibilities: 

  • Supervise and coordinate the day to day activities and work flow of the administrative support area and executive level support staff.
  • Assist the executive management team in the recruiting, screening, selecting, orienting and training of administrative support staff.
  • Interact with state and local officials, company executives, clients, EMT staff, and other community representatives on behalf of the President/CEO.
  • Maintain schedule of the President/CEO.
  • Track and monitor various projects for the President/CEO. Handle projects assigned by President/CEO independently.
  • Provide administrative support to Board of Directors and Executive Management Team when necessary.
  • Prepare records such as agenda, notices, minutes, and resolutions (i.e. for Board of Directors or SLT meeting).
  • Establish and implement office procedures for Executive Management Support Offices.
  • Directs preparation and filing of corporate legal documents with government agencies to conform with statutes.
  • Acts as custodian of corporate documents and records.
  • Arrange programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
  • Arrange complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies President/CEO when requested.
  • Screen incoming calls and correspondence for the President/CEO and responds independently when possible.
  • Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.
  • Create and maintain database and spreadsheet files.
  • Demonstrate respect and regard for the dignity of all clients, families, visitors and fellow employees to ensure a professional, responsible and courteous environment.