Job Summary:

• Support the Assistant Superintendent and C&I Department in successfully achieving District goals.  Perform complex secretarial duties to manage the day-to-day operations of the office.

Qualifications:

• Associate's Degree, preferred.
• Minimum of a high school diploma, having at least five years of executive secretary experience, including word processing, spreadsheets, and databases.

Duties and Responsibilities (including but not limited to):

ASSISTANT SUPERINTENDENT'S SUPPORT

• Analyze and distribute data into meaningful reports, including but not limited to:
  • Monthly Enrollment Report
  • Monthly Discipline Report
• Assist with the maintenance and updating of District Policies and Administrative Regulations.
• Retrieve all Pennlink mail and forward it to the appropriate personnel.
• Manage the annual Superintendent's Summa Cum Laude Honor Roll Banquet.
• Process Board agenda items (MOU's/LOAs, etc.) as needed through Keystone Agenda, including proactive alerts to departments for agreements for upcoming renewals.
• Maintain PA-ETEP users and assist system users as needed with account access.
• Maintain and organize department projects.
• Maintain the Assistant Superintendent's travel reimbursement expense reports and the budget expense reconciliation file.
• Biannually, complete the CRDC Data Collection.
• Assist with Educator Effectiveness collection and reporting (13-1,2,3 Forms).
• Assist and support the Assistant Superintendent with presentations and District engagement.
• Assist in the collection and coordination of all information needed to begin the budget process for the following school year.   
• Set up meetings, including scheduling of rooms and providing necessary supplies and materials.

CURRICULUM & INSTRUCTION SUPPORT

• Implement, manage, and maintain a Professional Development PLM system, which includes Act 48 hours for professional staff members.
• Support the District Induction Program, including all induction materials, and track new teachers' participation/completion of Induction.
• Assist with confirming inventory and the distribution of state assessment testing materials to schools and the return shipping to Data Recognition Corporation.
• Process purchase orders for C&I books/materials.
• Compile data for the annual Equity Plan.
• Maintain local assessment data.
• Arrange for meeting interpreters as needed, process requests for document translations through LIU12, and reconcile/generate PO for monthly invoices.
• Update Sapphire monthly regarding the educational monitoring of immigrant students.
• Provide varied support for Federal Programs, including providing support for the Wallace and Lincolnway Title 1 Parent/Family Engagement events.
• Assist with ESSERS Non-Public schools' communications and funds distributions.
• Assist with the Assessment Exemptions process as needed.
• Annually, update ESL resource documents/letters for K-12 Reading Specialists.
• Translate, via Google Translate, internal letters/forms as needed.

Required Knowledge, Skills, and Abilities:

• Strong human relations skills.
• Must be courteous, congenial, cooperative, and service-oriented.
• Professional appearance.
• Utilize databases and other district software and technology proficiently, as designated by the supervisor.
• Must be able to work independently or in a team (as circumstances warrant), and able to work with frequent interruptions.
• Must be able to communicate effectively with students, personnel at all levels, and members of the public.
• Follow written and verbal directions, provide direction, and motivate peers.
• Must be able to read/write/correspond clearly, concisely, and effectively at a post-secondary level; interpret and follow district policies, regulations, and work rules; and exercise good judgment.
• Must appropriately handle confidential information.

Compensation:
This position is part of the Confidential (Act 195) agreement .
Salary is based on experience. Benefits package, including paid time off.

EOE