About the Department

The Executive Assistant to the Police Chief, is responsible for supervising, coordinating, and overseeing administrative support operations for the Chief of Police, director of a highly complex department. This position acts with a high degree of independent judgement, representing the Office of the Chief of Police in communications, assisting on legal matters and ensuring the Police Chief’s position is effectivity conveyed to city leadership and the community. The role requires a deep understanding of law enforcement, municipal governance, public relations, and legal compliance.

Position Duties

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Supervises, directs and evaluates assigned staff.
Coordinates, administers and supervises procedures, projects, and/or functions of the Office of the Chief of Police operations: monitors same for adherence to prescribed time schedules.
Develops, prepares, maintains, processes, and supervises the distribution of various reports, records, legal document, etc. that are pertinent to a specific to project and/or the overall planning for the department.
Applies management techniques and principles to increase workflow, improve communication, reporting procedure; reviews and monitors operating practice of the Office of the Chief of Police to create more effective systems or improve existing ones.
Oversees the drafting of letters and correspondence; follows up constitutional issues, and coordinates with City departments to find solutions.
Assisting the Chief of Police in reviewing, writing, filing, preparing correspondence such as letters, memorandums, status reports, resolutions, ordinances, contracts and council communications.
Assists in responding to Public Information Act requests involving the Chief of Police in a timely manner.
Serves as the main point of contact for all inquiries directed to the Office of the Chief of Police, including receiving and prioritizing requests, coordinating interviews, official statements and ensuring accurate communication from the Chief of Police.
Performs other duties as assigned.

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

Knowledge of municipal governance.
Knowledge of municipal law enforcement organization.
Knowledge of methods and practice of assembling, analyzing and presenting information.

Skills and Abilities:

Ability to demonstrate excellent administrative skills.
Ability to demonstrate excellent communication skills.
Ability to utilize specialized office equipment/ software.
Ability to demonstrate self-motivation.
Ability to demonstrate exceptional organizational skills.
Ability to demonstrate strong critical thinking skills.
Ability to research and gather information from different databases/ computer information systems.
Ability to demonstrate excellent writing skills.
Ability to obtain Public Information Act certification.
Ability to build and maintain effective working relationships with others.
Ability to communicate clearly and effectively both orally and in writing.
Ability to maintain good planning and organizational skills.
Ability to take and follow directions from supervisor.
Ability to give directions to and gain compliance from assigned staff.
Ability to perform strenuous work and routine work.
Ability to maintain a valid Texas Driver License and a good driving record.
Ability to project a positive and professional image of the City of Laredo.
Ability to effectively communicate both orally and in writing in the English language and orally in the Spanish language.
Ability to comply with all City of Laredo's policies and procedures.
Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position.

WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS

Physical Effort Requirements

Position will have the following exposures

Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.
Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Work Environment Locations

Position will require the employee to work in the following types of work environments

Never

Street environment (near moving traffic)
Construction site
Confined space
Warehouse environment

Seldom

Outdoor environment

Sometimes

Vehicles

Frequently

Office or similar indoor environment

Exposures

Position will require the employee to be exposed to the following environmental elements

Never

Individuals with known violent backgrounds
Extreme cold (below 32 degrees)
Extreme heat (above 100 degrees)
Communicable diseases
Moving mechanical parts
Fumes or airborne particles
Toxic or caustic chemicals or substances
Loud noises (85+ decibels such as heavy trucks, jack hammers, construction)

Seldom

Individuals who are hostile or irate

Travel

Position will require the employee to travel

Never:

International travel

Seldom:

National travel

Sometimes:

Local travel
Regional travel

Minimum Qualifications

Required Education and Experience

Bachelor's degree from an accredited* college or university in Criminal Justice, Psychology, Business Administration, Information Technology, or a related field.
At least five (5) years of advanced professional administrative experience with law enforcement, municipal government, or a public agency.

*Council of Higher Education Accreditation (C.H.E.A.)

Other Qualifications

Required Licenses or Certifications:

Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.

The following Licenses and/or Certifications must be obtained after employment. Continued employment is contingent on successfully obtaining required certification(s) and/or license(s) within the specified period of time indicated from the time of hire.

Criminal Justice Information Systems Clearance Certification must be obtained within one (1) year of employment

As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.

Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.

Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing.

A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7482 two days prior to the scheduled test and/or interview.

City of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity. All applicants who share this goal are encouraged to apply. Must be able to function in a principle-based organization that has a culture built on character and core values.

Benefits

The City of Laredo provides a benefit compensation package that includes the following for all Full-time regular employees:

10 days of paid vacation per year
6 1/2 days sick leave per year
Pension plan
16 paid Holidays
Paid health*
Dental plan*
Life insurance*

*30 day waiting period

For a full description of our benefits, please visit our website at: www.cityoflaredohr.com under Employee Benefits

Supplemental Questions

What is your highest level of education?

If you hold an Associate's, Bachelor's, Master's PhD, Juris Doctor, or Post Graduate Degree, please provide your major/minor:

Do you have five (5) years of advanced professional administrative experience with law enforcement, municipal government, or a public agency?

From the experience you provided on your application, list the name of the agencies you performed these duties with:

Note: Do not answer this question with "See Resume" or "See Application". Doing so will automatically disqualify your application from the process.

Supplemental questions are considered part of your official application. Failure to complete all sections of your application, including the "Driver License", "Education", "Work Experience", "Certifications and Licenses" (if applicable), and "Agency-Wide Questions" will result in your application not being processed. Please complete the City’s application to include all current and previous work history, relevant education, and any license(s)/certification information that may be required. A resume will not be accepted or reviewed to determine if an applicant has met the qualifications for the position. Any misrepresentation will result in your disqualification for employment consideration.

I have read and understand the above information
I have read and do not understand the above information. I will contact the Human Resources Department for further explanation at (956) 791-7480.

Required Question

Agency Information

Employer: City of Laredo
Address: 1110 Houston St.

Laredo, Texas, 78042
Phone: (956) 791-7480
Website: http://www.laredocityjobs.com

Executive Assistant to the Police Chief, (A262310-5), 209, Police Administration