About the Department

The Executive Assistant has responsibilities that include, but are not limited to, performing complex administrative work for the Academic Affairs Department. This is a full-time position that reports to LSCPA’s Academic Affairs Department.

Position Duties

• Provides administrative support for the Vice President of Academic Affairs
• Greets and provides information to visitors
• Prepare Faculty Contracts 
• Prepares requisitions, invoices and receiving reports
• Maintain complaint log in compliance with SACSCOC and LSCPA policies
• Reconciles office budget with system records on a monthly basis
• Maintains the Academic Calendar for the college.
• Maintains a calendar for the Madison Monroe Conference room
• Plan and Coordinate Convocation at start of each semester.
• Coordinate distribution and collection of End of Course Evaluations
• Distribute applications and coordinate Faculty and Staff incentive Awards
• Triage incoming telephone and email communications and appointment requests. 
• Take minutes and store/retain documents needed for meetings and events, as requested
• Open, sort, and route mail
• Make travel agreements and complete appropriate forms, encumbrance, and vouchers
• Assist at selected on-campus and off-campus events and functions, as requested
• Monitor and report facility, IT, and security needs to designated personnel
• Maintain inventory of office supplies and replenish, as needed
• Compile information, organize data, and generate reports and summaries using Word, Excel, Banner, Adobe Sign, and other software commonly used on campus. 
• Exercise independent judgement concerning matters requiring the Vice President’s attention to assure timely action.
• Provide information and services for other departments as needed
• Verify Vacation/Sick Leave Reports (F3.6) for employees reporting to the Vice President
• Comply with campus policies and procedures
• Other related duties, as assigned

Minimum Qualifications

Minimum Qualifications:

• Associates degree from a regionally accredited college or university (experience may be substituted for education requirement)
• Two (2) years of experience in jobs leading to this or similar jobs
• Valid driver’s license

• Experience in Higher Education
• Microsoft certifications in word and/or excel

Other Qualifications

Physical Requirements:
This position requires employees to remain in a stationary position most of the time; move to various locations on and off campus; move about inside an office to access documents, office equipment, etc.; and operate a computer or other office equipment, such as a printer or copy machine. 

Work Hours:
Monday – Friday; 40 hours per week.

Travel:
Occasional travel for seminars and training. 

Benefits

Supplemental Questions

01

What is your highest level of education attained?

• High School Diploma or equivalent
• Associate's degree
• Bachelor's degree
• Master's degree
• Doctoral degree

02

How many years of experience do you have in this type of position?

• 7+ years
• 5 - 7 years
• 3 - 5 years
• 1 - 3 years
• Less than 1 year

03

Do you have experience in higher education environments? If yes, please explain.

04

How would you rate your proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)?

• Basic
• Intermediate
• Advanced

05

Do you hold any Microsoft Office Certifications? If yes, please list all certifications.

06

Do you have experience with Ellucian Banner?

• Yes
• No

07

Do you have a valid driver's license?

• Yes
• No

Required Question

Agency Information

Employer

Lamar State College Port Arthur

Address

P.O. Box 310








Port Arthur, Texas, 77641

Website

https://www.lamarpa.edu/index.html