HiringCafe
Posted 1w ago

Executive Assistant

@ Zukin Realty
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West Chester, Pennsylvania, United States
$50k-$60k/yrOnsiteFull Time
Responsibilities:managing calendar, coordinating meetings, supporting operations
Requirements Summary:Experience supporting executives, strong organization and communication, proficiency with Microsoft Outlook/Word/Excel, comfortable managing calendar, travel, correspondence, and coordinating property-related operations; AppFolio experience and real estate license are a plus.
Technical Tools Mentioned:Microsoft Outlook, Microsoft Word, Microsoft Excel, AppFolio
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Job Description

Zukin Realty is seeking an Executive Assistant who can serve as a trusted partner to our President while helping keep key business operations, commercial properties, and strategic initiatives moving forward.

This is more than a traditional administrative role. You'll gain exposure to commercial real estate operations, executive decision-making, leasing activities, and business growth initiatives while becoming an integral part of a close-knit, enterprising team.

Compensation:

  • Competitive Salary: $50,000 - $60,000
  • Health Benefits
  • 401(k)
  • Paid Time Off
  • Professional Growth & Development
  • Opportunity to Work Directly with Company Leadership

Responsibilities

Executive Support

  • Manage the President's calendar, priorities, appointments, and travel arrangements
  • Coordinate meetings, prepare agendas, and ensure follow-up on action items
  • Draft professional correspondence, reports, and presentations
  • Organize and maintain confidential business records and documentation
  • Serve as a primary point of contact between the President and key stakeholders
  • Assist with special projects and strategic business initiatives


Operations & Property Coordination

  • Help monitor key activities across a commercial real estate portfolio
  • Coordinate with tenants, vendors, contractors, and internal team members
  • Track lease deadlines, renewals, and important property-related milestones
  • Assist with property improvement projects and vendor coordination
  • Support reporting, budgeting, and operational tracking efforts
  • Help identify issues and opportunities to improve efficiency and tenant experience


Marketing & Leasing Support

  • Coordinate marketing efforts for available commercial properties
  • Assist with listing management, signage, and broker communications
  • Support leasing activities by coordinating inquiries and property showings
  • Help maintain a strong market presence during vacancy periods

Qualifications

  • Experience supporting executives, business owners, or leadership teams
  • Exceptional organizational and time management skills
  • Strong written and verbal communication abilities
  • Ability to manage multiple priorities without sacrificing attention to detail
  • High level of professionalism, discretion, and follow-through
  • Strong proficiency with Microsoft Office, especially Outlook, Word, and Excel
  • Comfortable working independently and taking ownership of responsibilities
  • Experience in real estate, property management, legal, or operations environments is a plus
  • Experience with AppFolio or similar systems is helpful but not required
  • Real Estate License is a plus, but not required

Compensation

$50,000 - $60,000 yearly

About Zukin Realty

For over five decades, Zukin Realty has been proudly serving the West Chester community, offering high-quality student and non-student housing, commercial rentals, and real estate services. As a family-owned business, we value authenticity, diversity, and hard work principles that have built our reputation as one of the area’s most trusted real estate firms.

We believe in taking care of our tenants, our team, and our town.

Learn more about our story at zukinrealtyinc.com/about-us.