The Executive Business Partner provides high-level administrative, operational and coordination support to the executive leadership. This role requires exceptional organizational judgment, discretion, and the ability to operate across executive administration, customer credit support and corporate communications. The position serves as a central point of coordination between leadership, operations, finance, legal, sales and external stakeholders.

The ideal candidate is highly detail-oriented, comfortable in a fast-paced, field-driven environment, and capable of managing sensitive financial and corporate information while supporting the company’s public-facing brand and communications.

Essential Functions

• Manage executive calendars, scheduling and travel arrangements across multiple locations.
• Prepare correspondence, reports, presentations and briefing materials for executive meetings.
• Serve as a liaison between executives and internal departments, customers, vendors and advisors.
• Coordinate board meetings, executive leadership meetings and strategic planning sessions.
• Handle confidential and sensitive information with discretion and professionalism.
• Track action items, deadlines and follow-ups for executive initiatives.
• Assist with document management, contract routing and signature coordination.
• Support the credit and finance teams with administrative aspects of customer credit processes.
• Assist in gathering, organizing, and maintaining credit applications, financial statements and related documentation.
• Coordinate credit approvals, renewals, and updates with sales, finance and legal teams.
• Track credit limits, expiration dates and required customer documentation.
• Communicate professionally with customers regarding credit documentation requests and status updates.
• Maintain accurate credit files and ensure compliance with internal policies and record retention requirements.
• Assist with lien waivers, notices and other credit-related administrative tasks as needed.
• Assist in managing the company’s social media presence across platforms (e.g., LinkedIn, Facebook, Instagram).
• Draft, schedule, and publish professional social media posts highlighting company milestones, fleet additions, safety initiatives, job openings and community involvement.
• Coordinate with leadership, operations, and marketing vendors to gather content, photos and updates.
• Ensure social media content aligns with brand standards, tone and compliance requirements.
• Monitor engagement, comments and messages and route inquiries appropriately.
• Maintain a content calendar and assist with basic analytics and reporting.
• Support internal communications initiatives as needed.
• Support executive onboarding, offboarding and internal communications.
• Coordinate with legal and HR on policy acknowledgments, training logistics and executive documentation.
• Assist with special projects, acquisitions, branch openings or operational initiatives.
• Perform other duties as assigned in support of executive leadership and company operations
• Other job tasks and functions as assigned.