Key Responsibilities

The Executive Assistant will fully own every task delegated by the Chief of Staff and President, taking complete responsibility for successful execution from start to finish. Responsibilities include:

• Manage all aspects of vehicle management, including tracking registrations and renewals, coordinating repairs and maintenance with our mechanic, monitoring service schedules, and ensuring all vehicles remain compliant and road-ready.
• Assist with pesticide licensing requirements, including tracking expirations, preparing renewal applications, maintaining documentation, and ensuring compliance with state regulations.
• Handle insurance claims by coordinating with providers, documenting incidents, and following up to resolution.
• Oversee inventory ordering, organization, and management, including regular audits, tracking usage, and maintaining accurate stock levels to prevent shortages or overstock.
• Research and inquire about new properties, evaluate potential locations, and prepare initial reports for leadership review.
• Set up new office locations, including arranging utilities, scheduling cleaning services, lawn care, and other maintenance needs.
• Manage calendars, schedule meetings, send invitations, and prepare materials for the Chief of Staff and President.
• Generate reports on operational metrics, inventory status, vehicle maintenance, and other key areas as requested.
• Coordinate shipping of materials to field teams and external partners, ensuring timely delivery and proper packaging.
• Liaise and coordinate with external vendors to schedule and execute projects.
• Perform other duties as assigned by the Chief of Staff or President to support overall operational efficiency.

Qualifications and Requirements

• Must be at least 21 years of age.
• Possess a clean driving record with no major violations in the past 5 years (verification required).
• High school diploma or equivalent required; associate’s or bachelor’s degree in business administration, operations management, or a related field preferred.
• Proven experience in administrative or operational support roles, preferably supporting senior executives in a fast-paced environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with inventory management software.
• Excellent organizational and multitasking skills with the ability to prioritize effectively and manage competing deadlines.
• Strong written and verbal communication skills for interacting with internal teams and external partners.
• Demonstrated ability to work independently with minimal supervision while maintaining close collaboration with senior leadership.
• Willingness to travel occasionally to our Greensboro office (valid driver’s license required).
• A strong sense of ownership — you take full responsibility for every task you are given and see it through to completion.