HiringCafe
Posted 1mo ago

Executive Personal Assistant

@ Legacy Law Group
View All Jobs
Brentwood, Tennessee, United States
$60k/yrOnsiteFull Time
Responsibilities:Manage schedules, Coordinate travel, Organize filing
Requirements Summary:2+ years as an assistant; high school diploma or GED; proficient in Microsoft Office; strong organization and communication skills; ability to handle confidential information.
Technical Tools Mentioned:Microsoft Office
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Job Description

Are you interested in a versatile role with leadership opportunities? We’re hiring a professional and proactive executive assistant to support our founding attorney. You’ll be in charge of managing schedules, arranging travel, organizing our filing systems, and ensuring administrative tasks in the office run smoothly. Job seekers should love planning, organizing, and diving into new challenges.

Responsibilities

  • Manage and optimize the founding attorney's schedule to ensure seamless daily operations.
  • Coordinate travel arrangements, ensuring all logistics are handled efficiently and effectively.
  • Organize and maintain filing systems, ensuring easy access to important documents and information.
  • Facilitate communication between the attorney and clients, ensuring timely and professional interactions.
  • Prepare and edit correspondence, reports, and presentations with attention to detail and accuracy.
  • Assist in planning and executing meetings, ensuring all necessary materials and agendas are prepared.
  • Handle confidential information with discretion and maintain the highest level of professionalism at all times.
  • Other assistant duties as assigned from executives such as pick up orders, and other personal assistant tasks
  • Serve as the main contact for high-level executive
  • Report incoming information like phone calls, messages, memos, and emails to an executive
  • Make sure executive schedules including travel arrangements, itineraries, and team meetings, are organized and up-to-date
  • Help prepare meetings and take detailed minutes

Qualifications

  • Comfortable meeting deadlines and handling confidential information
  • 2 or more years as an assistant, executive assistant, or in a position performing supportive duties
  • Possess a high school diploma, G.E.D. or equivalent
  • Familiar with Microsoft Office
  • Strong organizational skills, communication skills, time management skills, and interpersonal skills

Compensation

$60,000

About Legacy Law Group, PLLC

Founded in 2009 Legacy Law Group, PLLC’s mission is to be your advocate through life, helping you create a legacy and giving you peace of mind. We value the opportunity to guide you and your family through the important and sometimes complex process of estate planning, administration of probate and trusts, asset protection, and business exit strategies. We ensure each client’s voice is heard through their written plans and design the legacy they desire.