PLEASANTVILLE PUBLIC SCHOOLS
PLEASANTVILLE, NEW JERSEY
JOB DESCRIPTION
 
Business/ Operations                                                                                                            Non-Certified            
TITLE:   Facilities Operations Manager                                                                                 12-Month: Non-Union Position         

Position Summary                                                                                                                           
The Facilities Operations Manager administers facilities development, repair services as well as support services through multiple related divisions. Organizes, administers, and leads a comprehensive program of maintenance that provides and maintains in an efficient and economical manner the district's facilities. Responsible for the care, storage and delivery of delivered district merchandise.

MINIMUM REQUIREMENTS

• Bachelor's degree preferred/Associate's Degree required from an accredited university as defined by NJSA 18A or equivalent work experience in engineering, facilities management and/or architecture
• At least 5 years of full-time work experience in facilities operations
• New Jersey Certificate of Educational Facilities Management as it relates to a school district
• A valid driver's license as well as current insurance and vehicle with valid registration
• Required criminal history background check, physical/health adequacy, and proof of U.S. citizenship or legal resident alien status
• Organizational leadership and decision-making skills
• Current residency in New Jersey, approved residency waiver, or candidate agrees to residency within one year of employment
• Pass Mantoux Intradermal Tuberculin Test as required by N.J.A.C. 6:3-4A-4

PREFERRED QUALIFICATIONS

• Bachelor's Degree with equivalent experience and Master's degree preferred.
• A NJ Black Seal or higher preferred
• Five years of senior management experience preferably in a major educational institution. Includes facility maintenance, design and construction, planning, budgeting, staffing, union negotiations and contract administration, custodial services and life safety. Experience in supervising and managing skilled trades is highly preferred.

Core Responsibilities
Major responsibilities of the role include, but are not limited to:

• Under the direction of the School Business Administrator, plans, directs, and controls implementation of district policies and procedures governing the operation of the following areas:
• School-Based Facilities Maintenance
• Project Control and Facilities Support
• Design and Construction
• Planning and Finance
• Lead and manage general housekeeping and HVAC operations in the schools and buildings, as well as the other district owned/rented properties
• Develop schedules/routines to enhance physical image and aesthetics of the Pleasantville Public School District
• Develop and plan policies of the department in order to provide effective service to the goals of the Pleasantville Public School District
• Lead and manage development of practices and procedures which will ensure that physical development and rehabilitation projects are timely, initiated, and completed through proper fiscal planning, scheduling, and follow-up
• Ensure the county 7.6 checklist on all buildings
• Provide appropriate professional development for maintenance and custodial staff
• Coordinate activities involving school design, construction, and planning to convert educational specifications and concepts into learning facilities
• Establish and implement a program of safety, accident prevention, and health maintenance for all employees, including safe and proper use of equipment, vehicles and materials, identification and prevention of hazards, air quality controls, Right To Know programs, and prevention of accidents and injuries. Work cooperatively with community and state agencies, including the police, fire, emergency, and health departments, to ensure that high standards of health, sanitation, and safety are maintained throughout all of the district's facilities and grounds.
• Lead and manage repair and maintenance of structures, grounds, equipment and facilities of the schools and administrative offices of the district
• Oversee programs for elimination of potential hazards to students, staff and property. Lead emergency response
• Ensure fiscal accountability of the department
• Maintain the Fixed Assets Inventory, following the requirements of GAAP
• Complete any necessary facility reporting to the NJ DOE as necessary which will include the Comprehensive Maintenance Plan, M-1 form, Long Range Facility Plan, Lead Monitoring Plan and posting, Annual School Facilities Evaluation form, AHERA Asbestos Plan and updates, change of use classroom forms, among other required facilities reports.
• Direct all facilities staff during weather-related and other emergency operations for day or evening shift, as assigned. Will be required to report on-site during weather-related and other closings, emergencies during any part of the day or night, and on the weekends, as necessary
• Review, approve, and manage facilities usage via district software
• Observe strictly, to avoid the appearance of conflict, all requirements of the School Ethics Act (N.J.S.A. 18A:12-21 et. seq) regarding conflicts of interest in employment, purchasing, and other decisions, including solicitation and acceptance of gifts and favors, and submit in a timely fashion the required annual disclosure statement regarding employment and financial interests.
• Monitor and control monthly expenses for related expenditures against budget
• Evaluate all facilities department staff or assign a designee approved by the School Business Administrator
• Plan and support all capital projects and initiatives in other divisions and departments throughout CCSD on an as-needed basis
• Oversee inventory, unloading, processing and loading of trucks and placing inbound material in assigned areas according to shipping documents or storage
• Collaborate with school principals on the maintenance and repair of school buildings
• Attend board/committee meetings as requested
• Performs other duties as assigned by the School Business Administrator or designee

CORE COMPETENCIES

• Proven ability to supervise and lead facilities management according to best practices for large urban multi-site properties
• Familiarity with New Jersey law and policy relevant to providing facilities and custodial services in school districts
• Exceptional critical thinking and problem-solving skills, including the ability to identify challenges and actively work to solutions
• Knowledge of management of affiliated union staff members to ensure positive working relationships and work outcomes
• Superb written and oral communication and facilitation skills
• Strong interpersonal skills and ability to build effective working relationships with school leaders, colleagues and stakeholders
• Ability to make data-driven and evidence-based decisions through understanding the administrative processes of researching, planning, organizing, implementing, monitoring and evaluating for the wide variety of programs, processes and projects related to a school district facilities function
• Strong computer skills including Microsoft Office Suite (Outlook, Word, Excel, Access and PowerPoint) as well as School-Dude or other facilities maintenance software
• Perform all duties and assignments in a courteous and cooperative manner, while adhering to high standards of workmanship, cleanliness and safety
• Exceptional customer service orientation, including ability to establish and maintain successful relationships with the educational community; maintain confidentiality as required and appropriate

Terms of Employment: Twelve-month (12) position. Salary, benefits, and conditions of employment shall be in accordance with Board policy and applicable agreements.
Evaluation: Performance shall be evaluated annually in accordance with Board policy, administrative regulations, and district leadership procedures.
Reports To: School Business Administrator
Supervises: Facilities, Grounds, Maintenance and Custodial Staff
Work Year: Twelve (12) Months
Minimum Starting Salary: $90,000.00        Maximum Starting Salary: $100,000.00
BENEFITS:  

• Medical, dental, and vision insurance
• New Jersey State Pensions & Benefits
• Paid sick and personal time
• Optional 403(b) retirement plan (employee-funded)
• Optional disability insurance (employee-funded)          

 LEGAL REFERENCES:
 

N.J.A.C. 12:100-4.2                          Adoption by reference
 
Bloodborne Pathogen Standard, 29 CFR 1910.1030 
Immigration Reform and Control Act of 1986, 8 U.S.C.A. 1100 et seq.