Oxygen Eventworks is a growing event production and fabrication company based in Yonkers, NY, specializing in audio/visual production, fabrication, and event services for corporate, nonprofit, and luxury brand clients. We are seeking a highly organized, analytical, and hands-on Finance & Operations Manager to oversee financial operations, HR administration, payroll, staffing operations, and internal business processes across the company. This is a key leadership role within a fast-growing small business environment and is ideal for someone who enjoys building systems, solving problems, improving efficiency, and helping a company scale thoughtfully and strategically.

Finance & Accounting

• Manage day-to-day accounting operations in QuickBooks and related systems

• Coordinate with external CPA/accounting partners on monthly bookkeeping review, sales tax reporting preparation, year-end tax preparation, and financial documentation requests

• Oversee expense coding and monthly expense classification

• Manage accounts payable, vendor payments, and payment schedules

• Manage accounts receivable, invoice allocations, collections, and past-due follow-up

• Assist with PO implementation, tracking, and vendor follow-up

• Support cash flow analysis and financial planning

• Analyze company profitability and identify operational efficiencies and cost-saving opportunities

• Assist leadership with financial reporting, budgeting, and operational analysis

HR, Payroll & Team Operations

• Oversee payroll processing and ensure employees and freelancers are paid accurately and on time

• Manage employee onboarding/offboarding and benefits administration

• Oversee PTO tracking, employee scheduling coordination, sick day management, and related HR administration

• Manage workers compensation administration and audits

• Serve as the first point of contact for employee issues and internal HR matters

• Assist leadership with compensation analysis, salary recommendations, and employee review processes

• Help develop and improve internal systems, policies, and operational workflows as the company grows

Staffing & Logistics Oversight

• Oversee staffing operations, staffing agency relationships, and workforce logistics

• Support scheduling coordination for freelance and full-time staff

• Help build scalable staffing and operational processes as the company continues to grow

• Eventually oversee additional staffing/logistics support personnel as the department expands