The University of Lynchburg, a private, regional university in the beautiful foothills of the Blue Ridge Mountains in Central Virginia, is seeking applicants for a full-time Financial Analyst/Grant Accountant position.

This position reports to, is supervised by, and evaluated by the Senior Accountant-Budget and Internal Reporting. I will include the specific duties and responsibilities outlined in the position description, as well as the employee’s attitude and general work behavior.

Job Type: Full-Time (Benefits Eligible)

Job Purpose:

Responsible for maintaining, auditing, inspecting, and reporting complex financial information of the University and reports for the University’s externally funded grants.

Specific Job Duties:

Handles all accounting activity for externally funded grants:
1. Develops and maintains a listing of all grants along with reporting requirements.
2. Develops a checklist of specific items needed for each grant.
3. Establishes the budget for each grant on an annual basis and updates as needed.
4. Analyzes grants and reviews all grants as needed.
5. Meets with each grant manager on a regular basis to review the grant activity.
6. Requests or draws grant funds on a regular and timely basis.
7. Handles all inquiries from other departments about budgets, account balances and other grant related activities.
8. Prepares the various monthly, quarterly, and annual reports for grants and reimbursement requests.
9. Oversees the calculation of the federal indirect cost rate (every 3 – 5 years).

Maintains and updates the financial information for various activities:
1. Records revenue and expenses for summer conference programs and camps.
2. Coordinates accounting and billing to the State of VA for Governor’s School.
3. Prepares the annual recycling/landfill report.
4. Records revenue and expenses for Sports Camps.
5. Records revenue and expenses for Study Abroad. Provides a detail of expenses incurred in the U.S. and foreign countries.
6. Prepares annual Personal Property Tax Report for the city and remits payment.
7. Prepares monthly Campus Store sales tax remittance and journal entry.
8. Records monthly and weekly Dining and Meal Plan journal entries.
9. Prepares biweekly sales reports, commission entries, and check requests for On and Off-Campus Dining Vendors.
10. Records catering invoices and reconciles catering accounts receivable
11. Prepares the monthly sales and meals tax calculations and electronic remittance to the City of Lynchburg, County of Bedford and state.
12. Compiles Foreign Travel information for Schedule F of the Tax Form 990.
13. Prepares annual 990-EZ for Historic Sandusky.
14. Reviews and reconciles the Historic Sandusky bank account monthly.
15. Oversees and handles transfers from Square for Athletics, Catering and Conferences, SWOB, and OLP.
16. Prepares annual Litter Tax Report.
17. Records Claytor Nature Center invoices and oversees payments.
18. Monitors and reconciles the University’s travel advance account on a regular basis.
19. Reviews and creates Capital Projects within Project Management System via budgets provided by Capital Projects Manager
20. Reviews Capital Expenditures and Capital Projects to identify assets which are to be capitalized and depreciated or held in CIP quarterly.
21. Determines appropriate Useful Life of New Capitalized Assets using either reference data or industry standards.
22. Maintains Assets within Fixed Asset Management Program including addition of new assets and removal of disposed or sold assets
23. Records quarterly depreciation expense allocation entries

Other duties:
1. Assists with the preparation for the University’s annual audit.
2. Prepares other special reports and tax forms as needed.
3. Follow up of unclaimed property in payroll, accounts payable, and student refunds. Prepares annual unclaimed property report to the state and remits the payment.
4. Prepares agency account deficit letters and follows up as needed.
5. Keys Dining/Catering, Mailroom, ITR, Phone charges, and Facilities Management monthly interdepartmental charges and posts to the general ledger.
6. Imports monthly purchasing card spreadsheet and reviews all purchasing logs, follows up as needed.
7. Invoices Hurt & Proffitt for electricity monthly.
8. Backup to the Accounts Payable department.
9. Renews alcohol permit annually for the School of Science.
10. Prepares NCAA sport camp payroll breakdown.
11. Reviews sports camp insurance annually.
12. Performs other duties that may be required.

Required Qualifications:

Three or more years of general accounting and auditing experience.

Strong verbal communication skills, with the ability to communicate effectively via telephone and in professional inter-office interactions.

Strong written skills, including the ability to accurately respond to inquiries and prepare clear, professional correspondence and reports.

Strong accounting and analytical skills, with experience performing monthly reconciliations, preparing financial and operational reports, and supporting special projects and other assigned responsibilities.

Must be proficient in the use of Microsoft Excel for spreadsheets.