Description

The City of Moraine is seeking a full-time Financial Assistant in the Finance Department that would perform a variety of clerical and administrative duties, providing customer service, maintaining official finance records, and assisting in the administration of the standard operating policies and procedures of the Finance Department. The Financial Assistant works under the general supervision of the Finance Director and their designee.

This position is one of three full-time Financial Assistants.  Primary responsibilities for this position include the accounts receivable function including billing/invoicing, payment entry, grass/weed mowing assessments, daily balancing of receipts from departments and finance drawer balancing; manages fixed asset program including collaborating with departments to compile information, coding, recording and reporting of assets; maintains City property records; maintains City vehicle titles; maintains grant files including electronic documents, state and federal grant/project spreadsheet tracking and drafting the schedule of federal assistance; coordinates property and casualty insurance function including claim reporting and tracking, claims invoice processing, coverage changes  and functioning as liaison between the City and the provider.  Provides back-up for accounts payable, front office receipting, and posting receipt batches. The work schedule for this position is Monday through Friday, from 8:00 a.m. to 5:00 p.m.

Requirements

• Highschool diploma or GED with specialized coursework in general office practices such as typing, filing, accounting, and bookkeeping. Two years of additional, related office experience, or any equivalent combination of related education and experience. 
• Basic knowledge of accounting principles and practices.  Governmental accounting knowledge/experience is preferred. 
• Experience with MS Office and other Finance Department software and hardware.  Microsoft excel working knowledge is required.
• Experience with office machines and applications, telephone, cash registers, copier, fax machine, postage meter, money sorter and a calculator.
• Requires using a computer for word processing, initiating and preparing correspondence, reports, spreadsheets, computer filing, and e-mail.
• Effective verbal and written communication.
• Ability to handle stressful situations.
• Ability to occasionally lift 50 pounds or less.
• Possess current Ohio state driver’s license.
• Pre-employment drug screening and background check is required. All candidates must be willing to submit to random drug screenings.

Summary

Summary and Purpose
This position performs a variety of clerical and administrative duties, providing customer service, maintaining official finance records and assisting in the administration of the standard operating policies and procedures of the Finance Department. Works under the general supervision of the Finance Director or their designee.

The City of Moraine is an Equal Opportunity Employer and a Drug Free Workplace.  

Requirements and Qualifications

High school diploma or GED with specialized course work in general office practices such as typing, filing, accounting, and bookkeeping. Two years of additional, related office experience, or any equivalent combination of related education and experience.

Bondable 

Must comply with all City rules and regulations (PPM). All candidates must be willing to submit to random drug screenings.

Notary Public preferred or ability to obtain within 6 months of employment.

Experience in computer software (MS Office) and other Finance Department software, hardware, telephone, cash register, copier, fax machine, postage meter, money sorter and a calculator. Requires using a computer for word processing, initiating and preparing correspondence, reports, spreadsheets, computer filing, and e-mail.

Working knowledge of modern office practices and procedures.

Basic knowledge of accounting principles and practices.

Ability to accurately perform cashier duties.

Ability to effectively provide customer service and resolve problems in a timely manner.

Ability to deal effectively with the public and co-workers.

Effective verbal and written communication skills.

Ability to handle stressful situations.

Maintain good physical condition in order to work mainly indoors. The employee is frequently required to stand, walk, or sit. To use hands and fingers to handle or feel objects and operate equipment or controls. They may also have to climb or balance, stoop, kneel, crouch, or crawl. The employee will occasionally lift medium weight items, 50 pounds or less, such as equipment or other material.

Specific vision abilities required of this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.  Corrective lenses may be worn to aid in specific vision requirements.

Requires normal hearing abilities.

Possess current Ohio state driver’s license.

Must be of good moral character with no disqualifying criminal history.

Duties and Responsibilities

1. Performs routine clerical and administrative work in answering phones, receiving the public, providing customer assistance, cashiering, information processing, and bookkeeping.

2. Establishes and maintains the process of accounts payable, accounts receivable, payroll and various human resource duties.

3. Meets the public and answers questions, responds to inquiries from the public and employees.

4. Assists in the maintenance of department inventories and in the procurement of materials and supplies.

5. Acts as custodian of departmental documents and records. Establishes and maintains filing systems, control records, and indexes using moderate independent judgment.

6. Establishes and maintains filing systems as follows: Accounts payable vendor files, Property files, Banking/Investment files, Payroll files, and other files as assigned.

7. Assists with the receiving, stamping, and distribution of incoming mail and the processing of outgoing mail.

8. Inputs data to standard office and department forms, makes postings to accounts, and compiles data for various reports.

9. Responsible for covering the front desk in the Finance Department in the absence of the Finance Clerk. 

10. Duplicates and distributes material.

11. Maintains regular and timely attendance. 

12. Performs other operational and administrative Finance Department duties and responsibilities as required.