Company Information
We are proud to indicate that CHHS has been supporting and providing compassionate and quality services to our community since 1979. Our mission is to embrace individuals and families facing life-changing journeys, enhancing quality of life for all. CHHS is accredited by Community Health Accredited Program (CHAP).
Foundation Operations and Grants Coordinator
Reports To: Executive Director, Foundation
FLSA Status: Exempt
Location: Modesto, California
Position Summary
The Development Foundation Operations and Grants Coordinator is a development professional responsible for leading the Foundation’s grant strategy and overseeing all development operations systems. This position ensures excellence in grant acquisition and compliance, donor database integrity, gift processing accuracy, revenue tracking, and development reporting.
This role functions as the operational backbone of the Foundation’s fundraising efforts, partnering closely with the Executive Director, Events Coordinator, and Finance Department to support sustainable revenue growth and donor stewardship. While this position does not supervise staff, it carries significant functional authority and responsibility across development systems and grant management.
Essential Responsibilities
Grant Strategy & Portfolio Management
- Lead the research, development, writing, submission, and reporting of all foundation,
- corporate, and government grant proposals.
- Develop and maintain a comprehensive grants calendar to ensure timely submissions and
- compliance reporting.
- Manage the full lifecycle of awarded grants, including documentation, reporting, fund
- tracking, and compliance monitoring in partnership with Finance.
- Track grant performance metrics and provide regular status updates and revenue projections
- to leadership.
- Cultivate and steward relationships with foundation and corporate funders as appropriate.
Development Operations & Database Oversight
- Oversee the integrity, accuracy, and strategic utilization of the Foundation’s donor database.
- Establish and maintain data standards, reporting protocols, and gift processing procedures.
- Manage all gift entries, pledge tracking, acknowledgments, tax receipts, and reconciliation processes in
- collaboration with Finance.
- Ensure compliance with donor intent and restrictions; oversee naming opportunity documentation and
- tracking.
- Generate development reports for leadership, board presentations, audits, and forecasting purposes.
Prospect Research & Donor Intelligence
- Conduct strategic research on prospective individual, corporate, and foundation donors.
- Develop detailed prospect profiles to support the Major Gifts Officer and Executive Director.
- Maintain donor pipeline tracking systems and segmentation reports to inform cultivation strategy.
Annual Fund & Campaign Support
- Support the strategy and execution of annual fund campaigns, including direct mail, digital appeals, and
- employee giving initiatives.
- Monitor campaign performance and provide data-driven recommendations to leadership.
Event Leadership & Donor Cultivation
- Support donor cultivation and recognition events in collaboration with the Events Coordinator.
- Represent the Foundation at community events and donor meetings as appropriate.
Cross-Functional Collaboration
- Partner with staff to support donor cultivation and stewardship strategy.
- Serve as primary liaison between Development and Finance for revenue reconciliation, restricted funds
- tracking, and compliance.
- Support leadership with strategic reporting, revenue forecasting, and development analytics.