Haddon Heights School District
Haddon Heights, NJ

Administrative Assistant for Athletics & Activities

Full-time 10 month position with medical benefits
Start Date: August 26, 2026 
HHEA ESP Contract 2024-2029

2026-2027 Administrative Assistant Salary Guide

QUALIFICATIONS: 

• High School diploma
• Experience in general secretarial and office operations 
• Proficient with numerical applications, record keeping, and data analysis
• Able to problem solve and adapt to situations and tasks
• Computer proficiency in Google Suite and Microsoft Office
• Ability to handle confidential matters, set priorities, and work well under pressure with an attention to detail

REPORTS TO: Assistant Principal of Athletics & Activities

MAJOR DUTIES AND RESPONSIBILITIES:

• Oversees scheduling of transportation for all athletics, activities, and field trips.
• Maintains the visual display of current athletics and activities schedules and accomplishments.
• Creates rosters, checks eligibility, and maintains records of season achievements including varsity letters and awards.
• Maintains the district athletic calendar which includes all district facilities rentals.
• Collects and maintains records of student activity fees for all athletics and activities.
• Communicates with officials, Athletic Directors, and athletic offices to confirm games, rescheduled events, and cancellations. 
• Assists with collecting all necessary paperwork and documentation of purchases through our student activity accounts. 
• Prepares correspondence, forms, reports, etc. for administrators as related to day to day school operations.
• Obtains, gathers, and organizes pertinent data as needed and puts it into usable form, including computer databases. 
• Operates computers, printers, and copiers.
• Proficient with word processing, spreadsheets, database programs, Canva, and AI based branding.
• Records messages and schedules appointments for supervisor(s).
• Maintains a regular filing system, as well as a set of locked confidential files.
• Processes incoming correspondence as instructed. 
• Assists with budget preparation.
• Receives and screens callers; gives information on the operation of the office to those seeking assistance; refers to appropriate personnel when warranted. 
• Orders and maintains supplies as needed. 
• Works in a pleasant, cooperative manner with building staff members, volunteers, and families. 
• Interacts appropriately with students and is sensitive to their needs. 
• Must be able to maintain confidentiality of student records and school business. 
• Performs other duties which may be within the scope of their employment and certifications as may be assigned by the superintendent or designee.

Please submit an application, letter of interest, resume, and copy of certification through the Haddon Heights School District Employment website. 

This position will remain open until filled.

Please select the link below to apply:
Haddon Heights School District - Employment


AA/EOE