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Posted 6d ago

General Office Assistant 5-E7 - Records Office

@ State of Michigan
View All Jobs
Coldwater, Michigan, United States
$20-$29/hrOnsiteFull Time
Responsibilities:researching charges, entering data, processing releases
Requirements Summary:High-school level education typical; requires administrative support experience (0–2 years depending on level). Duties include data entry (OMNI/OMS/COMS/MICIJN/LEIN), intake, filing, preparing releases, mail processing, and inspections. May require criminal-history check and random drug/alcohol testing.
Technical Tools Mentioned:OMNI, OMS, COMS, MICIJN, LEIN
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Job Description

About the Department

Gold Emblem with Blue and White stripes. Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer symbol for 2026


The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.


MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here.

The purpose of this position is a General Office Assistant in the Record Office of a Level II correctional facility.  This position assists with duties in the Record Office such as research and follow up on pending felony charges, data entry on OMNI, OMS, COMS. MICIJN and LEIN, intake of incoming prisoners, filing, and file maintenance.  Preparation and release of prisoners paroling, discharging, court releases and writs.  Sorts, opens, and distributes incoming mail.  Word processing duties include but are not limited to:  typing reports, release certifications, various legal correspondence, procurements, verification of incarcerations, letters, operating procedures, policy directives, updating emergency contact information, etc.  This position also completes various inspections, monthly reports and is a “Head Counter” for institution mobilizations.  The position shadows and serves as the back up to the Department Technicians in the Record Office

This is a randomly drug and alcohol tested (DART) position.

Position Description

Position Duties

Education
Educational level typically acquired through completion of high school.

Experience
General Office Assistant 5
No specific type or amount of experience is required.

General Office Assistant 6
One year of administrative support experience.

General Office Assistant E7
Two years of administrative support experience, including one year equivalent to the intermediate level.

Other Qualifications

Certain positions may require a criminal history background check.

 
View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/G/GeneralOfficeAssistant.pdf

Benefits



Visual Description: An infographic in dark blue and green, detailing the compensation package the State of Michigan offers to employees, with a faint underlay of the Mackinac Bridge as a watermark background. Informational Text: State employee compensation. It’s more than just a salary! Eligible employees can receive: Benefits: Health, mental health, dental, vision, and life insurance coverage for the whole family. No-cost life insurance at double your annual salary, paying up to $200,000. No-cost vision insurance. Disability coverage providing extended benefits and partial pay. Supplemental pay and insurance during some military leaves. Paid Time Off: 15 to 35 paid personal days per year. 13 paid sick days per year. 12 weeks of paid parental leave after a birth or adoption. Up to 14 paid holidays per year including New Year’s and Christmas Eve, Memorial and Labor Day, Thanksgiving, Veterans Day, and Juneteenth. Up to 1 paid day of school and community leave annually. Retirement: 401(k) and 457 enrollments offered to new hires with multiple investment options. 4% automatic contribution by the state for 401(k) plans. Up to a 5% match for additional 401(k) account contributions. State contributions fully vest after 4 years. Funds may be rolled in from previous retirement accounts. And more! Alternate/Remote-Work Schedules for some positions. Bonus and Longevity Pay Programs. Tax-Advantaged Parking and Health Savings Accounts. Public Service Loan Forgiveness Program Eligible Employer. Tuition Reimbursement Program. Professional Development. AI Summary The image outlines the compensation package for state employees, highlighting that it includes more than just a salary. The benefits are categorized into three main areas: Benefits, Paid Time Off, and Retirement. Benefits: The package includes health, mental health, dental, vision, and life insurance for the entire family. Paid Time Off: Employees receive 15-35 paid personal days, 13 paid sick days, and 12 weeks of paid parental leave. Retirement: The plan offers 401(k) and 457 enrollments, with a 4% automatic state contribution and up to a 5% match for additional contributions. And More: Additional benefits include alternate/remote work schedules, bonus programs, and tuition reimbursement.

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.  
More details on benefits for our new hires are below: 

 Rewarding Work: State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems. 
 
Insurance Benefits: The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits. 
 
Retirement Programs: The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available at http://www.mi.gov/orsstatedc. 
 
Vacation and Sick Leave: Eligible full-time employees receive between 15 and 35 personal days and 13 sick days per year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions. 
 
Paid Parental Leave: Eligible employees can take 12 weeks of paid leave immediately after a birth or adoption to allow needed time together at home with a new child. 
 
Paid Holidays: Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day. 
 
Bonus Programs: Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums. 
 
Military Pay Differential: Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual. 
 
Tax-Advantaged Programs: In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income. 
 
Student Loan Forgiveness: Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Please view  Student Loan Information to help determine if you could qualify is available from the U.S. Department of Education. 
 
Tuition Reduction: Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan. 
 
Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs. 
 
Alternative and Remote Work Schedules: Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek. 
 
Great Lakes and Great Times: Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer. 
 
Updated: 2/28/24


Supplemental Questions







01
GNOFAST - Do you possess at least an educational level typically acquired through the completion of high school?

  • Yes
  • No



02
GNOFAST - Please select your level of experience.

  • None
  • One to two years of administrative support experience.
  • Two to three years of administrative support experience, including one year equivalent to the intermediate level.
  • At least three years of administrative support experience, including two years equivalent to the intermediate level or one year equivalent to the experienced level.



03
*CORR01 - Are you a participant in the Return to Work program? This program is for employees that were displaced from their regular jobs due to work injuries which do not allow them to perform their normal work duties.

  • Yes
  • No



04
*CORR02 - Are you related to or acquainted with anyone who is currently incarcerated in a State prison, tether program, on parole or felony probation status? (NOTE: an affirmative response to this question will NOT automatically result in you being screened out for consideration)

  • Yes
  • No



05
*CORR03 - If yes, indicate name(s), and incarceration/supervision location of prisoner, parolee, or probationer. What is your relationship to the person(s)? If no, enter N/A




    06
    *CORR04 - I understand and agree that the Department of Corrections will complete a thorough investigation of my ENTIRE CRIMINAL HISTORY and may verify all data given in the criminal history check. Any material misrepresentation or deliberate omission of a fact in their application may be justification for refusal of, or if employed, termination from employment.

    • Yes
    • No



    07
    *CORR05 - I understand that if selected for an interview, I will be scheduled electronically through NEOGOV. I have provided a valid e-mail and understand it is my responsibility to monitor said e-mail account for interview opportunities. I also acknowledge that correspondence received through NEOGOV may be sent to a junk mail (including state of Michigan junk mail) or spam account and I will monitor those accounts accordingly.

    • Yes
    • No



    08
    *CORR06 - Have you participated in an internship with the Michigan Department of Corrections?

    • Yes
    • No



    09
    *CORR07 - I confirm that I have reviewed the required information on the Ethical Standards and Conduct via the link provided on the job posting.
    Based on that review, please select the appropriate answer below.

    • Neither I nor any member of my immediate family (grandparent, parent, parent-in-law, stepparent, sibling, spouse, child or stepchild), have personal or financial interests in a business or entity which is contracted with the State of Michigan. Indicate N/A in the box below if this applies.
    • I, or a member of my immediate family (grandparent, parent, parent-in-law, stepparent, sibling, spouse, child or stepchild), have personal or financial interests in a business or entity which is contracted with the State of Michigan as summarized below.



    10
    *CORR08 - If you responded that you or a family member does have a conflict of interest to the question above, please explain in detail below. If you responded neither you nor a family member has a conflict, please enter N/A.




      11
      *CORR09 - Have you ever been employed by the State of Michigan?

      • Yes
      • No



      12
      *CORR10 - IF you answered yes to the question above, please identify which department, former name if used and/or ID number if known. If you answered no, please enter N/A.




        13
        HWV1 - Have you provided the name, address, telephone, email and/or fax number of at least three (3) professional references - one being your last or current supervisor?]

        • Yes
        • No



        14
        HWV4 - I acknowledge, if selected for an interview, I will be scheduled for interview electronically for a specified date/time that may require me to take time away from my current job/other activity in order to attend the interview.]

        • Acknowledge



        Required Question



        Agency Information

        Employer
        State of Michigan
        Department

        Corrections - Lakeland Correctional Facility
        Address

        [email protected]

        141 First Street






        Coldwater, Michigan, 49036